Manage ACH Feeds (100.3.5)

1

Create Outbound Payroll Payments for Cash Management

Florida PALM creates and sends the cash accounting transactions to Cash Management for processing for all payroll ACH-related payments sent directly to the bank.

2

Outbound Payroll Payments File (PRI042)

Outbound interface to send warrants and ACH information to Financials Cash Management to enable recording of the warrant and ACH payment accounting entries and processing of bank reconciliation.

The recording of the accounting entries is detailed in 70.4 Process Bank Cash Transfers.

The cash management reconciliation process is detailed in 70.2 Manage and Reconcile Bank Statements.

3

Inbound Reconciled Payroll Warrants, Prenotes, and ACH NOC (PRI044)

Inbound interface that marks payroll payments as reconciled to identify payroll warrants that have cleared the bank, reset rejected prenoted transactions and manage NOC items.

4

Payroll Reconciliation Process

The Inbound Payroll reconciliation process performs 3 functions:

1. Updates the status of payroll warrants which have cleared the bank to aid in payroll warrant reconciliation and prohibit warrant cancellation.
2. Prenotes for employees with invalid bank information will have their ACH information inactivated and they will be contacted to update their ACH information.
3. NOC updates for employee banking information will be automatically updated in Florida PALM.
4. 
   

5

Create Payroll ACH Transaction File for Financial Gateway

This process creates the ACH activity file for Financial Gateway for ACH reconciliation.

6

Outbound Payroll ACH File (PRI039)

ACH File containing all the necessary data for Financial Gateway to process and reconcile the ACH transactions in 70.2 Manage and Reconcile Bank Statements.

7

Create Child Support ACH Payment and Addenda File for Bank

Florida PALM creates an ACH Child Support File with addenda records to send to the Bank and be processed.

8

Outbound Child Support ACH Payment and Addenda File (PRI012)

Outbound interface to send child support ACH Payments and addenda records through the financial gateway for State Disbursement Units.

9

Create Payroll ACH File for Bank

This process creates the ACH file to be sent to the bank for employee direct deposit processing.

10

Outbound Payroll ACH File to Bank (PRI056)

Outbound interface to send ACH and Prenote transactions to the Bank.

11

Process ACH Files

The Bank will process the employee payroll and child support SDU ACH transactions.

If any ACH transactions are returned to the Bank, those are sent to BOSP and processed by the BOSP Payroll Processor.

12

Review ACH Returns

The BOSP Payroll Processor reviews ACH returns from the bank and processes them in 100.6.2 – Manage ACH Returns and Reissued Warrants.

R17

CMR008

ACH/EFT Failures and Notice of Changes Report - A report that Identifies ACH/EFT failures and Notice of Changes from the bank.

PeopleSoft

Biweekly, Monthly, and Supplemental On-Cycles

BOSP

R18

PRR035

Payroll Warrant Status Report – A report that lists payroll warrant details and status (i.e., cleared, outstanding, or canceled).

PeopleSoft

Biweekly, Monthly, and Supplemental On-Cycles

Agency, BOSP

PRI044

Inbound Reconciled Payroll Warrants, Prenotes and ACH NOCs - Inbound interface that marks payroll warrants as reconciled (i.e., paid/cleared) once reconciled in Financials, updates the status for rejected prenotes, as well as ACH Notice of Change (NOC) information received from the bank to correct employee bank account information.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

Florida PALM

PRI012

Outbound Child Support ACH Payment and Addenda File – Outbound interface to send child support ACH payments and addenda records through the financial gateway for State Disbursement Units.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

Bank

PRI056

Outbound Payroll ACH File to Bank - Outbound interface containing employee ACH payroll payments to run on a daily basis.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

Bank

PRI042

Outbound Payroll Payments File - Outbound interface to send warrants and ACH information to Financials Cash Management to enable recording of a warrant and ACH payment accounting entries and processing of bank reconciliation.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

Florida PALM

N/A

N/A

Original Version

Administrative updates to apply the following changes based on Narrative update dated 04/24/2025:

Updates to 100.3.5:

• Narrative
  • Updated Accounting Events Section