Glossary

The Account ChartField classifies the nature of a transaction by identifying the type of asset, liability, fund balance, receipt, expense, or transfer involved in a transaction.

An accounting entry represents the accounting of a transaction in Florida PALM. Accounting entries are double sided entries containing a debit and credit and must be balanced. Accounting entries can be directly created and posted within the General Ledger, these entries update the ledger balances within the ACTUALS ledger which is used for financial reporting. 

An accounting period indicates the specific time frame a transaction is recorded, posted, and stored.  In Florida PALM the accounting period will represent a month within the fiscal year.

Annual Comprehensive Financial Report (ACFR) - Official annual report prepared in conformity with Generally Accepted Accounting Principles as prescribed by the Governmental Accounting Standards Board; audited; and published. This report contains, at a minimum, three sections: 1) introductory, 2) financial, and 3) statistical. The financial section of the report provides information on each individual fund and component unit.

Automated Clearing House (ACH) is the electronic funds transfer system.

ACH Notification of Change (NOC) is a notice of banking data that has become outdated.

The Activity is a Project-related ChartField that tracks specific tasks that make up a Project and records transactional details.

The main repository for all financial transactions for the State of Florida. It contains summarized revenue, expense, asset, liability, and equity balances by ChartField string. This ledger is the primary ledger and book of record in the General Ledger.

A mechanism used to adjust existing vouchers or to relate vouchers to each other, including capturing credits or changes to the initial amount.

A mechanism used to adjust existing vouchers or to relate vouchers to each other, including capturing credits or changes to the initial amount.

Planned expenditures of state appropriations recorded by agencies in the State’s financial management system.

Assistance Listing Number (ALN) is formally known as the CFDA number. Assistance listings are detailed public descriptions of federal programs that provide grants, loans, scholarships, insurance, and other types of assistance awards.

The Asset Management (AM) module is where we will manage agency property over the lifecycle of the asset, establishes the security controls, and performs month and year-end closing activities.

Annual Comprehensive Financial Report (ACFR) - Official annual report prepared in conformity with Generally Accepted Accounting Principles as prescribed by the Governmental Accounting Standards Board; audited; and published. This report contains, at a minimum, three sections: 1) introductory, 2) financial, and 3) statistical. The financial section of the report provides information on each individual fund and component unit.

The Accounts Payable (AP) module is responsible for tracking and managing suppliers, voucher invoices and payments. Some users will enter data into the module, while others will check on a status in the module.

Process to compare Florida PALM and LAS/PBS budget ledgers and make consistent through corrections, as appropriate.

The legal authorization to make expenditures for specific purposes within the timeframes and amounts authorized by law.

The Accounts Receivable (AR) module is used to manage and record customer AR items and deposits.

A customer deposit transaction where an AR item is referenced to reduce the AR balance.

A transaction used to record or adjust a customer AR balance.

A system assigned unique identifier for each asset record created in Florida PALM.

A template that contains standard depreciation criteria for an asset type and its corresponding asset books. The information established in an asset profile can be used as default values when adding assets to the system. Profiles associated with indexes enable replacement cost calculations. Profiles are recommended when handling many assets of the same type. Defining default values minimizes data entry, ensures consistency, and enhances accuracy levels.

Assistance Listing Number (ALN) is formally known as the CFDA number. Assistance listings are detailed public descriptions of federal programs that provide grants, loans, scholarships, insurance, and other types of assistance awards.

Provides the ability to record additional characteristics about individual ChartField values for reference or reporting purposes.

Automated Clearing House (ACH) is the electronic funds transfer system.

A field consisting of the Bank Administration Institute (BAI) Code, a standard 3-digit code used to identify bank statement items delivered electronically in a common format accepted by commercial banks.

A date field in Florida PALM used to calculate compliance with the prompt pay criteria and to calculate any interest due to suppliers for late payments.

Bureau of State Payroll (BOSP) within DFS. They ensure payments are processed accurately and timely, while verifying the payments follow applicable laws, rules, and regulations. They maintain all state employee payroll records, manage all payroll deductions, process adjustments, control payroll system access, and conduct payroll related audits. They are also responsible for properly reporting and remitting tax and retirement contribution withholdings to all regulatory agencies.

Business Unit (BU) defines a unit in an organization that is an independent entity for accounting purposes and maintains its own set of accounting books.

A proposed plan of revenue and expenditures for a given period.

Legal means by which an adopted budget can be modified.

Compares the transaction to available spending authority. If there is available spending authority, the transaction continues processing. If there is not available spending authority, then the transaction stops. Budget Check exceptions are resolved via the Budget Execution and Management business process.

Date used to budget check the transaction against the appropriate budget period (i.e., fiscal year). For newly created transactions, the Budget date will default to the current date and does not need to be changed for current fiscal year appropriations. Agencies using Fixed Capital Outlay and/or Continuing Appropriations, should update the budget date to 06/30/XXXX, where XXXX is the budget period (i.e., 06/30/2022 = Budget Period 2022 = FY 21/22).

The Budget Entity ChartField represents organizations and/or functions to which appropriations are made and typically represents a program. A budget entity can be a department, division, program or service.

The process to transfer files or data from LAS/PBS (an external system) into Florida PALM.

Budgetary accounting entries recorded directly in Commitment Control ledger to update or transfer balances.

Represents the State of Florida’s fiscal year (FY) that runs from July 1 through June 30, i.e., appropriations year.  It is a four-digit value that is the last year of the designated fiscal year, i.e., FY 23/24 will be budget period 2024.

Budgetary codes are developed and published in the Legislative Appropriations System/Planning and Budgeting Subsystem (LAS/PBS). These codes are setup or updated in Florida PALM for budgeting and transactional use.

Fund Chartfields are classified as either a Budgetary Fund or Transactional Fund. Budgetary Funds are used on budgetary transactions only to store appropriations, releases, and reserves budget.

Encumbrances and payables to denote the planned or committed use of budget for the payment of goods and/or services ordered.

A Bureau within the Department of Financial Services. They ensure payments are processed accurately and timely, while verifying the payments follow applicable laws, rules, and regulations. They maintain all state employee payroll records, manage all payroll deductions, process adjustments, control payroll system access, and conduct payroll related audits. They are also responsible for properly reporting and remitting tax and retirement contribution withholdings to all regulatory agencies.

Defines a unit in an organization that is an independent entity for accounting purposes and maintains its own set of accounting books.

Receivables, payables, and encumbrances that are carried over from one FY to the next. Carry Forward (operating budget) revenues and expenditures are shown in the FY in which the funds are committed and not in the year of receipt or disbursement.

The unexpended balance of appropriations carried over from one FY to the next.

Includes all forms of receipt (e.g., checks, ACH, credit cards, and cash).

Process by which Florida PALM validates that sufficient cash is available in a Fund to cover the disbursement associated with a transaction or increase cash.

Catalog of State Financial Assistance (CSFA) is a comprehensive listing of state projects.

The Category ChartField is a dual purpose code that either sub-defines appropriations or defines a revenue source.

A certificate of deposit (CD) is a type of savings account that holds a fixed amount of money for a fixed period of time.

The CFO places certificates of deposit in Florida Qualified Public Depositories in two, three, and/or five year maturity bid contracts. Interest payable and principal due to the Chief Financial Officer is collected on a quarterly basis and maturity date using the Automated Clearing House.

The balance of any appropriation for FCO that is not disbursed but is expended, contracted, or committed to be expended prior to February 1 of the second FY or the third FY if it is for an educational facility or for a construction project of a state university.

Compilation of uniform data codes that are used for reporting governmental assets, liabilities, equities, revenues, and expenditures to the CFO. Uniform data codes capture specific details of the assets, liabilities, equities, revenues, and expenditures that are of interest to the public.

The Florida PALM field that stores COA information and provides the basic structure to segregate and categorize transactional and budget data.

Florida PALM feature to set and enforce criteria for filtering out unwanted journal entry lines to ledgers based on combinations of ChartFields and their values.

A combination of ChartField values used to process entries within Florida PALM.

The ChartField Structure Request is a system feature which supports the initiation/request, routing, and establishment of ChartField values in Florida PALM. The ChartField Structure Request allows designated users to provide required information related to the ChartField request and systematically route for approval within the agency and to DFS. Upon approval the ChartField value will be systematically configured.

Refers to the discontinuation of an award after program services have been provided, all disbursements have been made, and the Final Report has been submitted to the Grantor, accepted, recorded and is in agreement with the advances and payments reflected in Grantor's payment management system.

The Cash Management (CM) module is used to manage banking relationships, support bank and general ledger reconciliation, support cash transfers between bank accounts, and maintain revolving fund and clearing fund accounts.

Cash Management Improvement Act (CMIA) of 1990 prescribes the regulations for the exchange of federal funds between the U.S. Department of Treasury and the State Treasury.

Chart of Accounts (COA) is a compilation of uniform data codes that are used for reporting governmental assets, liabilities, equities, revenues, and expenditures to the CFO. Uniform data codes capture specific details of the assets, liabilities, equities, revenues, and expenditures that are of interest to the public.

Florida PALM feature to set and enforce criteria for filtering out unwanted journal entry lines to ledgers based on combinations of ChartFields and their values.

Arrange or create values in a manner that is compliant with the criteria established by Florida PALM.

Consolidated Revolving Account (CRA) is a single bank account managed by the Treasury with sub-accounts for individual agencies that is used by the agencies as a revolving fund to make direct payments and is replenished with General Revenue or a Trust Fund.

An appropriation renewed without further legislative action, period after period, until altered or revoked by the legislature; also known as ‘Unique Carry Forward Appropriation.’

The Contract ChartField represents a written agreement or purchase order issued for the purchase of goods or services or a written agreement for the receipt of funds, including state or federal financial assistance.

The process of ensuring amounts do not exceed authorized budget limits.

Conversions refer to the activities of transforming legacy data and loading it to Florida PALM. Florida PALM will use legacy data from FLAIR and agency business systems to populate opening balances in the General Ledger and the data needed to support operations.

Consolidated Revolving Account (CRA) is a single bank account managed by the Treasury with sub-accounts for individual agencies that is used by the agencies as a revolving fund to make direct payments and is replenished with General Revenue or a Trust Fund.

Credit card transactions disputed by the cardholder and subsequently deducted from the State Concentration Account.

Catalog of State Financial Assistance (CSFA) is a comprehensive listing of state projects.

The Contracts Management (CT) module is used to track the setup and maintenance of contract numbers and titles for use in accounting and reporting.

Any elected or appointed State officer, board, commission, or authority, and any other person or agency entitled to lawful custody of property owned by the State, pursuant to Section 273.01, F.S.

The Custom Contract Page is specifically designed for Florida to provide functionality via a Custom Contracts Information Page.

The Custom Grant Page is specifically designed for Florida to provide similar functionality to the FLAIR Grant information screen.

Individual, entity, or agency that conducts business and/or financial transactions with the State of Florida or otherwise is obligated to pay funds or incurs debt to the State.

A Data Warehouse is a central repository of data, reports and reporting tools available to meet the State’s information needs.

Check, credit card, and ACH payment types not paid by the financial institution (e.g., insufficient funds, credit card chargebacks, and closed accounts).

The Department of Financial Services (DFS).

A transaction used to record deposits in the AR module, typically not linked to a customer or an outstanding receivable.

Vouchers which are interfaced into Florida PALM via flat file import or excel uploads.

General Ledger (GL) Journal created to liquidate an agency’s Trust Fund investment from the Treasury investment pool.

Liquidation of Trust Fund investments from the Treasury investment pool.

Document360 is a cloud-based help desk solution that enables users in businesses across various industries to create, collaborate and publish self-service knowledge bases for their products. Features include content management, guided problem solving, discussion boards, product cataloging, and more.

The Department of Revenue.

Process which performs final validations of the accounting entries before the journal is posted to the Ledger. Edit Check verifies that the ChartField values and combinations are valid, the journal is balanced, and the related accounting period is open.

Amount of budget committed for the payment of goods and/or services.

Transactions that contain errors in Florida PALM where the data was interfaced from Enterprise Systems will be deleted in Florida PALM. The error must be corrected in the Source System and resubmitted to Florida PALM within the appropriate interface for processing.

The Executive Office of the Governor/The Office of Policy and Budget

The employee Self Service Portal in Florida PALM allows employees to add/modify their W-4 form, add/modify their direct deposit information, opt-in to receive their W-2 form electronically, view/print W-2 forms and view/print earnings statements (check stubs/advices).

Is a term used for stale payments where the warrant was not cashed within 12 months of issuance, and those funds are transferred to the Unclaimed Property Trust Fund. The Unclaimed Property Management Information System receives an interface file from Florida PALM with the associated payee information.

The Florida Accountability and Contract Tracking System (FACTS) provides a means to track state contracts by government agencies and gives the public access to contract information.

File errors which cannot be processed and will abend the load program if encountered. These may be data type errors, invalid formatting, and unique key constraints. The entire file will be rejected, and a new corrected file must be submitted or transactions must be entered manually online. This type of error only applies to the 120.1.1 Interface File Error Handling process.

Fixed Capital Outlay (FCO) is the appropriation category used to fund real property (land, buildings) including additions, replacements, major repairs, and renovations to real property.

Florida Financial Management Information System (FFMIS) is a collection of information systems providing fiscal, management, and accounting support for state decision makers. FFMIS subsystems include:

• Planning and Budgeting Subsystem (LAS/PBS)
• Florida Accounting Information Resource Subsystem (FLAIR)
• Purchasing System (MyFloridaMarketPlace)
• Personnel Information System (People First)

Funding that supports agencies to carryout state and federal programs.

A tool that facilitates payment transactions between Florida PALM and the bank.

Any consecutive 12-month period designated as the official budget year of the financial reporting entity. The fiscal year for the State of Florida begins on July 1 and ends the following June 30.

Fixed Capital Outlay (FCO) is the appropriation category used to fund real property (land, buildings) including additions, replacements, major repairs, and renovations to real property.

The Florida Accountability and Contract Tracking System (FACTS) provides a means to track state contracts by government agencies and gives the public access to contract information.

An integrated, enterprise resource planning solution that will allow the state to modernize its financial management processes and systems. The Florida PALM Project began in 2014 and completed the first implementation in July 2021 with Cash Management. The Project’s next major implementation includes Financials, Payroll, and Data Warehouse. The scheduled release of January 6, 2026, will replace all components of FLAIR (Central, Departmental, Payroll and the Information Warehouse).

Section 215.97, Florida Statutes, establishes state audit and accountability requirements for state financial assistance provided to nonstate entities.

Fund is a ChartField that segregates and captures specific activities or classifies certain objectives in accordance with special regulations, restrictions, or limitations. Fund can be classified as one of the following types:

• Budgetary Funds - used on budgetary transactions only to store appropriations, releases, and reserves budget. 
• Transactional Funds - used to record financial accounting entries or budget entries for allotments. 

Includes line items and back of the bill appropriations, vetoes, supplementals, failed contingents, nonoperating, releases (1st quarter), reorganizations, transfers, debt service, and reserves.

Master set of accounts in which an entity’s financial transactions are recorded in detail or in summary form. Serves as a central repository for accounting data transferred from all sub-ledgers or process areas.

The General Ledger (GL) module is used to establish the statewide accounting framework and agency-specific accounting and reporting needs, manage investments, manage interest apportionment, and support the forecast and management of agency cash balances.

Accounting entries recorded directly in GL to update or transfer balances or used to record accounting entries from the source modules.

The Grants Management (GM) module is used to track the setup and maintenance of grant numbers and titles for use in accounting and reporting, including recording the relationships to specific funding sources (e.g. federally funded grants or state funded grants).

Financial assistance that provides support or stimulation to accomplish a public purpose. Grant values can represent grant awards and other agreements in the form of money or property in lieu of money, by grantor to an eligible recipient.

The financial plan for the life of the Grant, that the awarding agency approves during the award process. It may include the sum of the Grantor and Cost Share/Match amount or just the Grantor amount, as determined by the awarding agency.

Agency Employee responsible for the overall fiscal management of the grant award.

Entity responsible for providing funds to a recipient.

Transaction errors that cannot be processed and will be rejected. These errors once corrected, will need to be resubmitted for processing by file, spreadsheet upload, or manual entry. These errors may include PALM-required fields that are missing, or contain incorrect ChartFields, and have monetary amounts that don’t total header and lines.

The Human Resource Information System that is used by the Legislature.

Human Resource Information System (HRIS) are software applications external to Florida PALM (e.g. People First, Highline) that manage human resources and related processes such as recruitment, performance management, time and attendance, learning and development and more.

Human Resource Information System (HRIS) are software applications external to Florida PALM (e.g. People First, Highline) that manage human resources and related processes such as recruitment, performance management, time and attendance, learning and development and more.

The Inter/IntraUnit (IU) module supports recording the movement or adjustment of financial resources between agencies (InterUnit) or within an agency (IntraUnit). IU transactions include encumbrances, accruals, expenditure/revenue, transfers, and reclassifications.  

Movement between two agencies. For example, a state agency may pay another state agency for services performed. 

Movement within the same agency. For example, an expenditure is reclassified to another fund within the same agency. 

The Inter/IntraUnit (IU) module supports recording the movement or adjustment of financial resources between agencies (InterUnit) or within an agency (IntraUnit). IU transactions include encumbrances, accruals, expenditure/revenue, transfers, and reclassifications.  

Process transforms accounting entries generated from source modules into GL journals.

Used to adjust accounting entries for vouchers that have been posted and paid and for vouchers for which payments have also been posted.

The Commitment Control (KK) module is used for control, management, and reporting of budget.  This module includes ledgers that maintain appropriations, releases, reserves, and Fund cash which controls and tracks budget, cash, expenses, and revenues.

A knowledge base is a self-serve online library of information about a product, service, department, or topic. The data in your knowledge base can come from anywhere. Typically, contributors who are well versed in the relevant subjects add to and expand the knowledge base. The content can range from the ins and outs of your HR or legal department to an explanation of how a product works. 

Acronym for Legislative Appropriation System/Planning and Budgeting Sub-system which are applications that manage the budget/appropriations preparation, approval, and execution process for the State.  The Executive Office of the Governor/Office of Policy and Budget (EOG/OPB) is required to develop the planning and budgeting system and to provide services to the Legislature for the support and use of the Legislative Appropriations System.

A permanent summary of amounts entered in supporting journals, which list individual transactions by date.

Legislative Appropriation System/Planning and Budgeting Subsystem (LAS/PBS) which are applications that manage the budget/appropriations preparation, approval, and execution process for the State. The Executive Office of the Governor/Office of Policy and Budget (EOG/OPB) is required to develop the planning and budgeting system and to provide services to the Legislature for the support and use of the Legislative Appropriations System.

Used to account for funds (resources) held outside the State Treasury.

A workspace for adjusting posted receivables or recording refunds for a credit balance.

A PO/Encumbrance where the generic Encumbrance Supplier is used because the specific supplier is not known at the time a PO/Encumbrance needs to be created. Memo Encumbrances cannot be vouchered against. The Agency Encumbrance Processor must change the generic Encumbrance Supplier to the actual supplier on the PO/Encumbrance before a voucher can be created referencing the PO/Encumbrance.

MyFloridaMarketPlace (MFMP).

A Managed File Transfer (MFT server).

ACH Notification of Change (NOC) is a notice of banking data that has become outdated.

Nonoperating disbursement authority for purchase of investments, refunds, payments to the United States Treasury, transfers of funds specifically required by law, distributions of assets held by the state in a trustee capacity as an agent of fiduciary, special expenses, and other nonoperating budget categories, as determined necessary by the EOG and the chairs of the Senate and the House of Representatives appropriations committees, not otherwise appropriated in the General Appropriations Act.

Oracle Analytics Cloud (OAC) is the reporting platform used for the Florida PALM Data Warehouse to offer pre-built reports, self-service reporting tools and access to Florida PALM and FLAIR data.

Payroll processing that occurs outside of the regularly scheduled payrolls. In Florida PALM, off-cycle transactions can be processed to accommodate payments, adjustments, and/or reversals that are not able to be processed during an On-cycle Payroll.

Payroll processing that occurs on a regularly scheduled basis. In Florida PALM, scheduled payrolls include Monthly Payroll, Bi-weekly Payroll, Supplemental Payroll, State Active Duty/Florida State Guard Payroll.

The approved plan of operation consistent with the GAA and other substantive legislation or appropriations approved through the interim budget amendment process.

The Organization ChartField identifies the organizational entity associated with a transaction. Tracks information to a structural breakdown or operating unit of the agency and is established based on the organizational structure defined by each agency (i.e., division, bureau, section).

The Other Accumulator 1 ChartField tracks optional agency reporting, cost pools, expenditures, revenues, or specific use.

The Other Accumulator 2 ChartField tracks optional agency reporting, cost pools, expenditures, revenues, or specific use.

Payment selection criteria used by Florida PALM to select vouchers for payment.

Consolidates a set of employees with the same earnings begin and end date, check date, and pay frequency. When the paysheet is created, the system processes one pay group at a time.

Exchange of funds to compensate or discharge an obligation.

The instrument by which the payment will be issued to the supplier/payee. Valid Payment Method values in Florida PALM include System Check, EFT and ACH, Wire, and Manual.

The automated process which compares and applies deposited payments to outstanding receivables in Florida PALM.

Paysheets contain the data required to calculate employee pay for each pay period.

The Project Costing (PC) module is used to establish non-sponsored Project information which results in a Project ChartField value for tracking related transactions.

A purchasing Card (PCard).

Unposted receivables that have been manually entered in AR or automatically created through billing in Florida PALM.

The Purchasing (PO) module allows you to create an encumbrance based on information recorded on a Purchase Order and maintain and monitor encumbrances.

This is the process that posts journal data to the general ledger.

The Payroll (PR) module includes functions that support the management of payroll lifecycle activities.  This includes maintaining employee records, calculating and processing payroll, payroll deductions and remittances, tax reporting, and other related activities.

A mechanism used to make a payment to a supplier in advance of products or services received or an employee for travel expenses prior to travel being conducted.

The Project ChartField allows for tracking of, and billing for, costs associated with activities having a finite duration. The Project ChartField is the mechanism by which financial transactions are captured for projects that may or may not be associated with grants.

The Project Category is a Project-related ChartField that provides more flexibility and granularity in tracking and analyzing costs.

The Project Costing (PC) module is used to establish non-sponsored Project information which results in a Project ChartField value for tracking related transactions.

Florida Statutes establish processing time limits for paying supplier invoices to avoid interest penalties.

Interest penalties assessed on vendor/supplier invoice payments not made in compliance with the Prompt Payment Law processing time limits established within Florida Statutes.

The terms of an agreement between the State and suppliers to purchase goods or services are outlined in a PO. The State’s procurement activities are handled in MFMP or an agency business system, where pos are generated for dispatch to suppliers. A PO is used for Accounts Payable for matching the details of the goods received or services rendered, and the amounts billed on an invoice.

The Receiving (RV) module allows you to create encumbered and unencumbered payables, using the purchasing receiving function, to support the annual Carry Forward process.

Revenue is earned when goods are received, or services rendered; no matter when cash is received.

Regular Voucher are the most common voucher type which is used when making a standard invoice payment. This includes encumbered (PO) and unencumbered vouchers.

The method used for controlling the availability for use of an appropriation in which the amount of budget is identified (usually released quarterly in the case of general revenue and annually for trust funds and certain categories).

Is a document that is sent to the payee (supplier) along with System Check (Warrant) payments or separately via email for ACH/EFT payments to inform the payee (supplier) what goods or services the payment was processed for.

A budgeted amount segregated from available appropriations and held until certain conditions set by the Legislature are met by an agency at which time they are released to the agency for their use.

Check, credit card, and ACH payment types not paid by the financial institution (e.g., insufficient funds, credit card chargebacks, and closed accounts).

Revenue collected via the recording of deposits or by an InterUnit transaction.

Any Fund, except an authorized clearing Fund or other Fund specifically provided by law, maintained by an agency outside the State Treasury at a financial institution which is used to make disbursements on behalf of that agency or the State; any imprest Fund maintained as cash-on-hand by an agency and used to make disbursements; or any imprest Fund maintained as cash-on-hand by an agency for the purpose of making change for cash payments received by the agency for goods or services.

Schedule of Expenditures of Federal Awards (SEFA) is a financial statement schedule prepared by management that lists an organization's expenditures of federal assistance for the fiscal year by federal agency, grant number and amount.

Stand Form 425 is the Federal Financial Report (FFR) used by recipients to record federal award financial information on a quarterly, semi-annual, or annual bases.

A mechanism used to make a single payment to a supplier that does not require a supplier record.

Separation of duties (SOD) identifies which roles must not be assigned to the same end user. These rules are put in place to avoid mapping an end user to roles that cause regulatory, internal, or financial control issues with a single position. 

Transaction errors that occur downstream from the Inbound Interface Error Handling Process. These transactions cannot be processed but will be held in Florida PALM for correction. Errors at this stage will need to be addressed to move further into the transaction tables. Additional information can be found in the 120.1 Interface Error Handling Process.

One of the supporting modules within Florida PALM that captures business transaction information and provides accounting or other information to other modules (e.g., to the general ledger for posting).

A system other than Florida PALM where data resides and may need to be interfaced to Florida PALM for use within financial transactions.

The Source Type is a Project-related ChartField that identifies the purpose or origin of a Project-related transaction.

Preconfigured ChartField combinations that can reduce the time required to enter ChartField values during transactional entry. SpeedKeys are established and maintained by each agency.

Special Purpose Investment Account (SPIA) is a Treasury operated special investment program for public entities such as agencies, component units, universities, or colleges.

A process to transfer data within a Microsoft Excel spreadsheet systematically into Florida PALM to create transactions.

All payments that exceed 12 months are stale-dated payments. These payments (all warrants) are then either returned to the originating fund or escheated to Unclaimed Property.

The State Program ChartField identifies the plan for the organization and use of resources to meet specified objectives of the State.

The State Travel Management System (STMS).

The Subcategory is a Project-related ChartField that provides more flexibility and granularity in tracking and analyzing costs.

Appropriations enacted by the legislature independent of the GAA. This can include further clarification and intent from the Legislature and may also include appropriations authorized by special proclamations, acts or other legislation not appearing in the GAA.

All individuals or entities receiving a payment are referred to as suppliers in Florida PALM. Also referred to as a vendor. 

A supplier contract is the term used in Florida PALM for a two-party agreement to purchase goods or services, award grants to subrecipients, or authorize disbursement of funds

Defines how to conduct business with a supplier. Supplier location contains information such as procurement payment terms, withholding configuration, payment method, and bank account details.

A mechanism for generating regular vouchers that share common voucher data.

The Treasury Management (TM) module includes a collection of business processes that manage banking relationships, investments, and interest apportionment for agencies and external entities.

Fund Chartfields are classified as either a Budgetary Fund or a Transactional Fund. Transactional Funds are used to record financial accounting entries or budget entries for allotments.

Treasury is a Division within the Department of Financial Services who ensures that cash and other assets held for safekeeping within the Treasury are accurately accounted for, effectively invested and competently protected.

Tools that provide the ability to organize ChartField values hierarchically and are mainly used in setting up security, in combination editing, and for reporting. They are used to summarize ChartField values so that the summary levels can be used in other areas of Florida PALM.

State account(s) established by the Legislature consisting of monies received by the State, which under law or under trust agreements are segregated for a purpose authorized by law.

Treasury Service Agreement (TSA), which is an agreement between the U.S. Department of Treasury and the State Treasury that prescribes the funding techniques for each Major Federal Program and their components as described in 31 CFR 205, and lists the formula and methodology to be used to calculate interest liabilities for the State and the Federal government.

Provides vendors/suppliers with a resource to make inquiries into payments made to them by the State of Florida.

Event of matching the cash deposited into the Concentration Account to the agency record in the accounting system to validate the amount and record the cash balance in the appropriate agency and fund. 

A digital record created within Florida PALM to make a payment to an external entity such as a supplier.

An official certificate, or legal security, authorizing a supplier to receive consideration (money). 

A central location for completing work and activities.

Workflow is a feature within Florida PALM that automates business processes by routing transactions, approvals, and notifications to the appropriate users. It integrates with various modules, enabling agencies to efficiently manage workflows, track the progress of tasks, and ensure that business rules and procedures are consistently followed.