Agency AM Asset Processor
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Agency AM Asset Processor
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Role Description and Responsibilities
The Agency AM Asset Processor is responsible for creating and maintaining asset records in Florida PALM. Role responsibilities include:
- Creates asset record.
- Updates existing asset record (Update cost, adjust cost, asset physical information).
- Updates asset status.
- Submits InterUnit transfer, IntraUnit Transfer and disposal requests.
- Reviews and maintains pending asset transactions.
- Recategorizes Work in Progress assets.
- Runs Transaction Loader process.
- Runs Depreciation Calculation process.
- Runs Depreciation Close process.
- Runs Create Accounting Entries process.
- Runs Load Asset NBV process.
- Runs various asset reports.
- Ability to 'Drilldown' to view AP and PO data.
- Runs various asset report.
This role has the ability to view AP and PO data, run asset reports and run the following processes:
- Transaction Loader process
- Depreciation Calculation process
- Depreciation Close process
- Create Accounting Entries process
- Load Asset Net Book Value (NBV) process
Role Functions
The following table describes what the Agency AM Asset Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Acquire and Set Up Asset | Importing Assets | N/A | |
Acquire and Set Up Asset | Manually Creating and Updating Asset Records | N/A | |
Acquire and Set Up Asset | Manually Creating and Updating Asset Records with Cost Information Only | N/A | |
Executing Disposal | Initiating a Disposal Request | AMW001 | |
Verifying and Managing Asset Records | Managing Assets | N/A | |
Verifying and Managing Asset Records | Maintaining Asset Parent/Child Relationship | N/A | |
Verifying and Managing Asset Records | Updating Useful Life | N/A | |
Verifying and Managing Asset Records | Maintaining Cost | N/A | |
Verifying and Managing Asset Records | Changing Ownership | N/A | |
Verifying and Managing Asset Records | Updating Physical Information | N/A | |
Initiating, Approving, and Executing Asset Transfer Requests | Initiating Transfer Request - Inter/IntraUnit | 40.2.2 InterUnit Asset Transfer | AMW002 |
Initiating, Approving, and Executing Asset Transfer Requests | Executing Transfer of Assets – Inter/IntraUnit | 40.2.2 InterUnit Asset Transfer | AMW002 |
Managing Pre-Period Close | Completing a Pending Transfer/Disposal | AMW001 | |
Managing Pre-Period Close | Creating and Updating Asset Records | AMW001 | |
Mass Transfers | Requesting Asset Mass Transfer | AMW004 | |
Mass Transfers | Reviewing Asset Mass Transfers for Approval | AMW004 | |
Reviewing, Updating and Approving Information in the Staging Table | Capitalizing Assets | N/A | |
Reviewing, Updating and Approving Information in the Staging Table | Reviewing and Updating Asset Information | N/A | |
Reviewing, Updating and Approving Information in the Staging Table | Running the Transaction Loader Process | N/A | |
Updating with the Results of the Physical Inventory | Extracting List of Assets to be included in Physical Inventory | N/A | |
Updating with the Results of the Physical Inventory | Reconciling and Creating Asset Records | N/A | |
Updating with the Results of the Physical Inventory | Reviewing and Verifying Duplicate Tag Numbers within Inventory Data | N/A | |
Updating with the Results of the Physical Inventory | Setting Up Physical Inventory | N/A |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency AM Asset Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
| Agency AM Asset Administrator | SOD | It is a standard practice for an administrator to not also be a processor. |
Agency AM Asset Approver | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Agency AM F&A Processor | SOD | Users assigned the Agency AM F&A Processor role will only enter and manage asset cost information; thus, they should not also be assigned the Agency AM Asset Processor role as it will has access to manage all areas of the asset record. |
| Agency AM Asset Custodian | SOD | Users adding, updating, or transferring an asset should not also be able to conduct the asset physical inventory. |
Agency AM Physical Inventory Processor |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The Agency AM Asset Processor updates asset records entered by an Agency AM F&A Processor to complete the asset record. Additionally, this role can submit Asset InterUnit Transfers, IntraUnit Transfers and Disposal requests via electronic workflow for approval by an Agency Asset Approver and review mass asset transactions submitted by the DFS AM Asset Processor.
- The Agency AM Reporter and Agency AM Viewer are automatically assigned to the Agency AM Asset Processor and do not require separate assignment.
Version History
Date | Revision Description |
|---|---|
05/19/2024 | Original Version |
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