Agency AP Finance & Accounting (FA) Approver
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Agency AP Finance & Accounting (FA) Approver
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Role Description and Responsibilities
The Agency AP Finance & Accounting (FA) Approver is the agency role responsible for final editing and approval of invoice transactions before DFS audit criteria is applied. Role Responsibilities include:
- Reviews vouchers.
- Approves/Denies vouchers.
- Reviews related reports.
The Agency AP Finance & Accounting (FA) Approver also approves vouchers to the next level approver (Audit) as applicable.
Role Functions
The following table describes what the Agency AP Finance & Accounting (FA) Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Processing Voucher | Reviewing, Approving and Denying Vouchers | APW001 | |
Managing Deleted Vouchers | Managing Deleted Vouchers | APW001 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency AP Finance & Accounting (FA) Approver, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency AP Processor | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Agency AP Supplier Processor | SOD | Users with the ability to request new suppliers or supplier updates should not have the ability to enter or approve vouchers. |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
N/A
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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