Agency AR Item Approver

Role Description and Responsibilities

The Agency AR Item Approver is the agency role responsible for reviewing and approving receivables. Role responsibilities include:

• Views Approval tile
• Views Pending AR items on approval page
• Approves/denies the pending AR Items
• Run AR Item reports
• View AR Item Inquiry pages
• Responsible for month end period close preparations.
• Reviews any pending transactions that have not been approved and posted.
• Reviews alerts to update errors and monitors to understand the transaction lifecycle for the next action in the system.
• Reviews exceptions and determines if the errors should be adjusted or a value needs to be added/changed.

Role Functions

The following table describes what the Agency AR Item Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.

Conflicts with Other Roles

The table below includes the roles that conflict with the Agency AR Item Approver, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.

Learning Path

This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.

Other Information

This section includes additional information about this role’s relationships to other roles.

• The Agency AR Item Approver approves AR transactions submitted by the Agency AR Item processor while approving non-revenue pending items received through the interface and spreadsheet upload.

Version History