Agency GL Journal Processor
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Agency GL Journal Processor
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Role Description and Responsibilities
The Agency GL Journal Processor is the role responsible for creating/modifying GL journals and performing investment activities using the Investment Activity page. Role Responsibilities include:
- Adds and updates GL Journals.
- Submits GL journals to workflow.
- Adds and updates Investment and Disinvestment journals using the Investment Activity page.
- Uploads GL Journals using the GL Journals Spreadsheet Upload.
- Manages Edit Check Errors, including COA errors.
- Manages Budget, Cash, and Invested Balance exceptions.
- Submits Override Request Form.
Role Functions
The following table describes what the Agency GL Journal Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Managing the Edit Check Process | Performing the Manual Edit Check Process for GL Journals | N/A | |
Managing the Edit Check Process | Managing Corrections of Edit Errors for Online GL Journals | N/A | |
Processing Journals | Creating and Modifying a GL Journal | 10.2.3 Agency Create and Approve Journals | GLW001 |
Processing Journals | Managing Budget and Cash Exceptions | GLW001 | |
Managing Budget, Cash, and Invested Balance Exceptions | Resolving Invested Balance Exceptions | 10.2.3 Agency Create and Approve Journals | GLW001, KKW002 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency GL Journal Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency GL Journal Approver | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. A user that has both the Agency GL Journal Processor role and the Agency GL Journal Approver role will not be able to approve a journal they entered. |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The GL Reporter and GL Viewer roles are automatically assigned to the Agency GL Journal Processor role and do not require a separate assignment.
- The Investment Activity Entry page simplifies the journal entry process to enable agency users to perform the Investments/Disinvestments efficiently in a controlled manner and to minimize errors.
- The Agency GL Journal Processor creates journals and routes to the Agency GL Journal Approver and communicates with Agency GL COA maintainer to resolve edit check errors.
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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