Budget Execution and Management (20.2)

Business Process Overview

The Budget Execution and Management business process is within the Budget Management (BM) business process grouping. BM includes a collection of business processes that:

• manage the tracking and reporting of Appropriations, Releases, Reserves, Allotments, Projects, and revenue, including the exchange of information between LAS/PBS and Florida PALM,
• manage budget, cash, and invested balance exceptions; and
• support the close-out of appropriations.

The business subprocess included are:

• 20.2.1 - Manage Budget Checking
• 20.2.2 - Manage Cash Check
• 20.2.3 - Invested Balance Checking

Appendices:

• Appendix A - Commitment Control Date Concepts
• Appendix B - Commitment Control Budget and Cash Checking Exceptions

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• The General Appropriations Act (GAA) authorizes appropriations that are developed and published in the Legislative Appropriation System/Planning and Budgeting Subsystem (LAS/PBS) and transferred to Florida PALM.
• Budgetary codes are developed and published in LAS/PBS and transferred to Florida PALM for budgeting and transactional use.
• DFS and the EOG/OPB publish memorandums that provide direction and guidance for the management of appropriations.
• Agency appropriations balances should not exceed appropriations that are authorized in the GAA and subsequently adjusted to reflect vetoes, supplementals, failed contingents, and current fiscal year (FY) budget amendments. Authorized/Adjusted appropriations are required to be released prior to recording an expenditure. All appropriations adjustments are first developed and published in LAS/PBS before being transferred to Florida PALM.
• Budgetary Funds are used on budgetary transactions only to store appropriations, releases, and reserves budgets. Transactional Funds are used to record financial accounting entries or budget entries.
• Agencies are required to create budget allotments of their appropriations to support budget management methods and to enable the processing of transactions.
• Allotments are used to manage agencies’ budgets at the Appropriations level or a level lower than Appropriations. The Allotments Budget Structure provides agencies flexibility to allot to the agency specific ChartFields (e.g., organization, project, contract, grant, OA1, and OA2) in addition to the Key ChartFields (Fund, Budget Entity, Category) in the Appropriations, Releases, and Reserves Budget Structures.

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

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