Appendix B - Commitment Control Date Concepts (30.3)

Commitment Control uses different date concepts to control and track transaction processing in related modules, which are Budget Period and Budget Date.

Budget Period

• Represents the State of Florida’s fiscal year (FY) that runs from July 1 through June 30, i.e., appropriations year.
• Four-digit value that is the last year of the designated fiscal year, i.e., FY 23/24 will be budget period 2024.
• Will remain open to enable Carry Forward, Fixed Capital Outlay and Continuing Appropriation transactions to process using prior years’ appropriations.
• The budget period field is in the Commitment Control Module.
• Used only on Budget Journal transactions (i.e., appropriations load, agency allotment budget journals, Enterprise manual budget adjustments).

Figure 5: Budget Period Field on Budget Journal Line

Budget Date

• Represents a calendar date field on module transactions.
• Budget date will default to the current date when a new transaction is created in Florida PALM.
  1. Agencies using current fiscal year appropriations, the budget date does not need to be changed, as it defaults to the current date.
  2. Agencies using Fixed Capital Outlay and/or Continuing Appropriations, the budget date should be changed to 06/30/XXXX, where XXXX is the budget period (i.e., 06/30/2022 = budget period 2022 = FY 21/22).
• Based on the budget date entered, Budget Checking functionality checks the transaction against the appropriate budget period (i.e., FY).

Budget Date for Designated Transactions

• Carry Forward / Certified Forward Period
  1. Budget date is recorded as 06/30/XXXX where XXXX represents the budget period from which to expend.
  2. During the Carry Forward / Certified Forward period, this is the budget period representing the FY just ended.
• Fixed Capital Outlay
  1. Budget date is recorded as 06/30/XXXX where XXXX represents the budget period (i.e., appropriations year) from which to expend.
  2. Could be any prior budget period with FCO appropriations remaining balance.
• Continuing Appropriations
  1. Budget date is recorded as 06/30/XXXX where XXXX represents the budget period from which to expend.

Figure 6: Budget  Date Field on Encumbrance (PO) Distribution Line

Figure 7: Budget Date Field on Voucher Line

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