Contract ChartField

Design

Contract ChartField is used to identify expenditure and revenue transactions with two party agreements. Contract values are up to ten (10) characters in length and are established based on the Contract structure defined for agencies. Contract ChartField values are established via interface from the FACTS to the Contract Information Page. Agencies exempt from recording contracts and agreements in FACTS per section 215.985, F.S., may establish contract values directly in Florida PALM using the Contract Information Page. The Contract Information Page serves as a centralized location that captures specific information about the ChartField value that is needed for reporting and analysis.

The following design considerations are applied when defining a Contract in Florida PALM:

• Contract values are GL Business Unit specific and only available for use by the associated GL Business Unit; these values are not shared across agencies
• Contract values are unique within a GL Business Unit but may be duplicated across GL Business Units
• Contract is not required on all transactions
• Contract value is systematically established on the Contract Information Page in Florida PALM

Assumptions

The following assumptions are considered when defining a Contract:

• Agencies follow internal agency-specific procedures to establish Contract values
• For most agencies, FACTS will continue to provide Contract values
• The ChartField Structure Request is not available for the Contract ChartField

Maintenance

For Contract values established through FACTS, the values are maintained directly in FACTS and are updated in Florida PALM via interface from FACTS. For Contract values not established through FACTS, the values are maintained in Florida PALM directly by each FACTS exempt agency on the Contract Information Page.

Version History