Outbound Asset Physical Inventory Scanner File Extract (AMI009)
  • 29 May 2024
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Outbound Asset Physical Inventory Scanner File Extract (AMI009)

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Article summary

Interface Description

The Florida PALM Physical Inventory process extracts the Asset data into a sequential file from the database. This file is generated and saved for the agency to perform its physical inventory. The physical inventory results are then loaded into Florida PALM. The physical inventory results are reviewed and verified to generate results that compare the inventoried data to asset data within Florida PALM. Based on the Inventory result, assets are added, retired, transferred, updated, etc., in Florida PALM.

This outbound interface extracts only Asset Physical Inventory details such as Asset IDs, tag numbers, serial numbers, manufacturers, models, descriptions, departments, locations, etc., required by the agency to perform the actual Physical Inventory of assets. The AMI009 interface will extract Asset Physical Inventory details in a scanner file.

Click below to view the conversion file layout and sample data file.

Business Process Model

This interface can be found in the following business processes:

Selection Criteria

The interface data selection criteria includes the following:

Data Field

Data Field Details

Physical Inventory ID (Required) 

A search list of the available Physical Inventory IDs for selection.

Format (Required) 

A dropdown of the available file formats.

Export File Name (Required) 

A free text field where the user specifies the file path and name where the extract will be posted.

File Layout

Field names and descriptions from the interface layout are provided below. Please refer to the Interface Catalog for the detailed interface layout and sample data file. 

Data Field Name

Record Type

Data Field Description

TAG_NUMBER

Detail

The user defined tag number that has been assigned to the asset.

SERIAL_ID

Detail

Serial number of asset being recorded in Florida PALM.

ASSET_ID

Detail

Florida PALM generated Asset ID.

DEPTID

Detail

BU Organization that manages and safeguards the asset. Organization ChartField allows agencies to manage and report asset according to agency's operational/hierarchical structure.

MODEL

Detail

Model of the Asset.

LOCATION

Detail

The current location of this asset (usually BU main location or primary safe-keeping address). Value entered must be a valid Florida PALM location code.

DESCR

Detail

Long description of the asset (30-character).

EMPLID

Detail

The Employee ID of the custodian responsible for this asset.

MANUFACTURER

Detail

Identifies the Manufacturer of the asset.

AREA_ID

Detail

Agency administered field that identifies a more specific area within the location that houses the asset.

CUSTODIAN

Detail

Individual Authorized to Manage and Safeguard the Asset

CUST_DEPT

Detail

Identifies the Asset Custodian Organization.

Version History

Date

Revision Description

03/12/2024

Original Version


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