Outbound Grant Receipt Details (GMI004)
- 29 May 2024
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Outbound Grant Receipt Details (GMI004)
- Updated on 29 May 2024
- 2 Minutes to read
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Interface Description
The Outbound Grant Receipt Interface provides daily grant receipt transactions processed in Florida PALM to the FACTS application. Only receipts associated with grants applicable to FACTS, as indicated by the FACTS indicator on the custom Grants Information File (GME001) will be included in this outbound.
The information will be generated in Florida PALM from several source modules; Accounts Receivables, General Ledger, and InterUnit are the sources of the information. The information will be extracted from the source records and an outbound file will be generated. The outbound file will be sent daily to the FACTS application.
Click below to view the interface file layout and sample data file.
Business Process Model
This interface can be found in the following business process:
Selection Criteria
The interface data selection criteria include the following:
| Data Field | Data Field Details |
|---|---|
| N/A |
File Layout
Field names and descriptions from the interface layout are provided below. To get a full understanding of the interface layout, please refer to the Interface Catalog.
| Data Field | Record Type | Data Field Description |
|---|---|---|
| Record Code | Header | This field is the row identifier and should be added at the start of each header row. |
| Total Count of Journals | Header | The total count of journals included in the detail section. |
| ASofDate | Header | |
| Record Code | Detail | This field is the row identifier and should be added at the start of each Detail row. |
| Business Unit GL | Detail | Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for Grants. |
| Journal ID | Detail | Identifies a journal entry, consisting of a header and one or more lines. NEXT functionality creates an auto-numbered unique journal IDs in Florida PALM. |
| Agency Deposit Number | Detail | Agency unique deposit number is used in the bank reconciliation process. This is the Florida PALM created number or bank reference number for electronic deposits and the deposit slip number for paper deposits. |
| Accounting Date | Detail | Accounting Date for the transaction. This should be the bank deposit date for receipts deposited at the bank. If this is not related to a bank deposit, then this should represent a date in the accounting period for when the deposit or transaction is posted. |
| Budget Period | Detail | Used to define the budget period in which a transaction is associated. This value is derived from the budget date on the transaction. |
| Account | Detail | Identifies the General Ledger account value that will be used to record the transaction (i.e. ChartField value for revenue) |
| Fund | Detail | Segregates and captures specific activities or classifies certain objectives in accordance with special regulations, restrictions, or limitations. |
| Budget Entity | Detail | Budget Entity ChartField represents organizations and/or functions to which appropriations are made and typically represents a program. |
| Category | Detail | Category ChartField represents both appropriation categories and revenue source codes. |
| Grant | Detail | Grant ID value used to track financial assistance that provides support or stimulation to accomplish a public purpose. |
| Amount | Detail | Maximum of 23 characters, with a breakdown as follows: 19 integers 2 decimals 1 decimal point 1 (-) sign 23 Total Example:20432.89 Examples: 5000.00,1234.56,-123.45 |
| Letter of Credit | Detail | Letter of Credit as recorded on the AR transaction, if applicable. |
| Supplier ID | Detail | Supplier ID used on transactions to identify a grant managed by the agency. |
| Supplier Name | Detail | Name of grantor derived from the Supplier record. |
| Customer ID | Detail | Customer ID used on transactions to identify a grant managed by the agency. |
| Customer Name | Detail | Name of grantor derived from the Customer record. |
Version History
| Date | Revision Description |
|---|---|
| 01/07/2024 | Original Version |
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