Outbound Supplier Data (API020)
- 30 Sep 2024
- 7 Minutes to read
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Outbound Supplier Data (API020)
- Updated on 30 Sep 2024
- 7 Minutes to read
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Interface Description
In Florida PALM, all payees are called Suppliers. This includes retirees, payroll suppliers, and employees.
The Supplier Information in Florida PALM must be sent to various agency/enterprise systems to keep them synced for a more streamlined AP transactions. Sending Supplier information to other systems is met through this outbound interface.
This interface sends out all new suppliers and updates existing supplier records as part of the interface. This interface sends out the following supplier information:
- Supplier Header
- Supplier Address
- Supplier Location
Click below to view the interface file layout and sample data file.
Business Process Model
This interface can be found in the following business processes:
Selection Criteria
The interface data selection criteria includes the following:
Data Field | Data Field Details |
|---|---|
DATE_FROM (Optional) | Date |
CONFIDENTIAL (Optional) | Y/N |
BUSINESS_UNIT (Optional) | AP Business Unit Prompts |
File Layout
Field names and descriptions from the interface layout are provided below.
| Data Field Name | Record Type | Data Field Description |
|---|---|---|
| Record Code | Header | Record Code identifying the information on the record. |
| Supplier ID | Header | This field will contain a valid Florida PALM Supplier ID for the Supplier SetID provided. |
| Supplier Name 1 | Header | This field will contain Supplier name. |
| Supplier Name 2 | Header | This field is an additional space for Supplier name. |
| Supplier Classification | Header | Indicates the supplier classification. |
| Supplier Status | Header | Indicates Supplier status. |
| Default Location | Header | Indicates the default Location to be used by the supplier. |
| Business Designation | Header | This is the Business Designation that comes from the W9 system. |
| TIN Match Status | Header | This is the Status that comes from the W9 system. |
| TIN Match Date | Header | This is the date that comes from the W9 system. |
| Confidential | Header | This is the indicator if this supplier is confidential. |
| Type of Contractor | Header | Type of Contractor |
| Filler1 | Header | This field is reserved for future use in Florida PALM. |
| Filler2 | Header | This field is reserved for future use in Florida PALM. |
| Filler3 | Header | This field is reserved for future use in Florida PALM. |
| Filler4 | Header | This field is reserved for future use in Florida PALM. |
| Filler5 | Header | This field is reserved for future use in Florida PALM. |
| Record Code | Confidential | Record Code identifying the information on the record. |
| Confidential Business Unit | Confidential | Indicates which Business Unit the supplier is confidential to. |
| Filler1 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler2 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler3 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler4 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler5 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler6 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler7 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler8 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler9 | Confidential | This field is reserved for future use in Florida PALM. |
| Filler10 | Confidential | This field is reserved for future use in Florida PALM. |
| Record Code | Government Classification | Record Code identifying the information on the record. |
| Supplier ID | Government Classification | This field will contain a valid Florida PALM Supplier ID for the Supplier SetID provided. |
| Certification Source | Government Classification | Indication for CBE codes associated to the supplier. |
| Government Certifications | Government Classification | The actual CBE codes associated to the supplier. |
| Filler1 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler2 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler3 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler4 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler5 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler6 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler7 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler8 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler9 | Government Classification | This field is reserved for future use in Florida PALM. |
| Filler10 | Government Classification | This field is reserved for future use in Florida PALM. |
| Record Code | Additional ID | Record Code identifying the information on the record. |
| Supplier ID | Additional ID | This field will contain a valid Florida PALM Supplier ID for the Supplier SetID provided. |
| Additional ID Type | Additional ID | Used to capture specific Supplier identification qualifier numbers such as the TIN/SSN/Source System Supplier ID/Unique Entity Identifier. |
| Additional ID Number | Additional ID | Used to capture the actual Supplier identification numbers corresponding to the Additional ID Type. |
| Filler1 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler2 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler3 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler4 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler5 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler6 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler7 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler8 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler9 | Additional ID | This field is reserved for future use in Florida PALM. |
| Filler10 | Additional ID | This field is reserved for future use in Florida PALM. |
| Record Code | Location | Record Code identifying the information on the record. |
| Supplier ID | Location | This field will contain a valid Florida PALM Supplier ID for the Supplier SetID provided. |
| Supplier Location | Location | This field will contain a valid Supplier location for the Supplier ID provided above. |
| Effective Date | Location | Identifies the effective date of the supplier location. |
| Effective Status | Location | The effective status of the supplier Location. |
| Location Name | Location | Name and primary identifier for a given Supplier Location. |
| Remit to Address Sequence | Location | Indicates supplier address sequence number used for remittance. |
| Payment Method | Location | Type of payment that will be defaulted when using the location in transactions. |
| Filler1 | Location | This field is reserved for future use in Florida PALM. |
| Filler2 | Location | This field is reserved for future use in Florida PALM. |
| Filler3 | Location | This field is reserved for future use in Florida PALM. |
| Filler4 | Location | This field is reserved for future use in Florida PALM. |
| Filler5 | Location | This field is reserved for future use in Florida PALM. |
| Filler6 | Location | This field is reserved for future use in Florida PALM. |
| Filler7 | Location | This field is reserved for future use in Florida PALM. |
| Filler8 | Location | This field is reserved for future use in Florida PALM. |
| Filler9 | Location | This field is reserved for future use in Florida PALM. |
| Filler10 | Location | This field is reserved for future use in Florida PALM. |
| Record Code | Address | Record Code identifying the information on the record. |
| Supplier ID | Address | This field will contain a valid Florida PALM Supplier ID for the Supplier SetID provided. |
| Address Sequence No. | Address | Indicates supplier address sequence number. |
| Effective Date | Address | Date when the Address is usable by. |
| Status as of Effective Date | Address | Status of the address as of the effective date. |
| Payment Alternate Name 1 | Address | Alternative name to be printed on payments. |
| Payment Alternate Name 2 | Address | Alternative name to be printed on payments. |
| Email ID | Address | Supplier Email for communications. |
| Country | Address | Country Code |
| Address 1 | Address | Designates the Supplier's address. |
| Address 2 | Address | Designates the Supplier's address. |
| Address 3 | Address | Designates the Supplier's address. |
| Address 4 | Address | Designates the Supplier's address. |
| City | Address | Designates the Supplier's city. |
| County | Address | Designates the Supplier's county. |
| State | Address | Designates the Supplier's State. |
| Postal Code | Address | Designates the Supplier's zip code. |
| Withholding Alternate Name 1 | Address | Name used for 1099 Reporting on the address. |
| Withholding Alternate Name 2 | Address | Name used for 1099 Reporting on the address. |
| Supplier Phone Number Type | Address | Designates Supplier phone type. It will default Business (BUSN). Required if entering a supplier phone number. |
| Supplier Phone Number Prefix | Address | Designates the area code for the Supplier phone number. |
| Supplier Phone Number | Address | Designates the Supplier phone number. |
| Supplier Phone Extension | Address | Designates the Supplier phone extension. |
| Filler1 | Address | This field is reserved for future use in Florida PALM. |
| Filler2 | Address | This field is reserved for future use in Florida PALM. |
| Filler3 | Address | This field is reserved for future use in Florida PALM. |
| Filler4 | Address | This field is reserved for future use in Florida PALM. |
| Filler5 | Address | This field is reserved for future use in Florida PALM. |
| Filler6 | Address | This field is reserved for future use in Florida PALM. |
| Filler7 | Address | This field is reserved for future use in Florida PALM. |
| Filler8 | Address | This field is reserved for future use in Florida PALM. |
| Filler9 | Address | This field is reserved for future use in Florida PALM. |
| Filler10 | Address | This field is reserved for future use in Florida PALM. |
| Record Code | Contact | Record Code identifying the information on the record. |
| Supplier ID | Contact | This field will contain a valid Florida PALM Supplier ID for the Supplier SetID provided. |
| Contact Sequence Number | Contact | Indicates supplier contact sequence number. |
| Effective Date | Contact | Date when the Contact takes effect in the system. |
| Address Sequence Number | Contact | Unique address idenitfier. |
| Status as of Effective Date | Contact | Status as of the date when the contact takes effect in the system. |
| Contact Name | Contact | Contact Name |
| Email ID | Contact | Email ID |
| Phone Type | Contact | System identifier what type of phone number this is. |
| International Prefix | Contact | International Prefix |
| Telephone | Contact | Telephone |
| Phone Extension | Contact | Phone Extension |
| Filler1 | Contact | This field is reserved for future use in Florida PALM. |
| Filler2 | Contact | This field is reserved for future use in Florida PALM. |
| Filler3 | Contact | This field is reserved for future use in Florida PALM. |
| Filler4 | Contact | This field is reserved for future use in Florida PALM. |
| Filler5 | Contact | This field is reserved for future use in Florida PALM. |
| Filler6 | Contact | This field is reserved for future use in Florida PALM. |
| Filler7 | Contact | This field is reserved for future use in Florida PALM. |
| Filler8 | Contact | This field is reserved for future use in Florida PALM. |
| Filler9 | Contact | This field is reserved for future use in Florida PALM. |
| Filler10 | Contact | This field is reserved for future use in Florida PALM. |
Version History
Date | Revision Description |
|---|---|
03/12/2024 | Original Version |
| 07/20/2024 | Supplier ID added to all Record Types. Additional ID Type updated to include UEI, Unique Entity Identifier. Supplier Classification Valid Values updated. Default Location field added within the Header Record Type. |
| 09/30/2024 | Updated based on version history 08/29/2024:
|
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