Reconcile Monthly Payroll Taxes (100.8.2)
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Reconcile Monthly Payroll Taxes (100.8.2)
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Business Process Overview
Reconcile Monthly Payroll Taxes includes the monthly reconciliation between the Florida PALM payroll activity and the Florida PALM tax data table containing the daily tax transaction activity.
Business Process Diagram
Business Roles
The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, are representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.
- BOSP Tax Maintainer: BOSP role responsible for managing tax payment processes with the ability to update tax configuration.
Business Process Flows Details
The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.
Process Step ID | Process Step Title | Description of Process |
|---|---|---|
1 | Run Monthly Tax Reports | BOSP Tax Maintainer will manually run the reports needed for monthly payroll tax reconciliations. |
2 | Reconcile Tax Trust Funds | BOSP Tax Maintainer will use the information from the Tax Data Table page to reconcile tax data table balances with the tax trust fund balances. |
3 | Reconcile Tax Reports to Tax Data Table | BOSP Tax Maintainer will use the Monthly Tax Reconciliation Report to reconcile between the tax data table and what the system has processed over the past month. The Monthly Tax Deposit Report will be used to reconcile tax payments entered in the tax data table and the system reported tax liabilities for the month. |
4 | Enter Tax Data Table Adjustments | After the monthly reconciliations, the BOSP Tax Maintainer will enter any needed adjustments into the tax data table and re-run the monthly reconciliation reports for verification. |
Accounting Events
The accounting and budget events associated with this Business Process are cataloged in the Accounting and Budget Events Inventory. Each event in the BPM flow includes a unique Accounting Event ID, which links directly to a corresponding entry in the Accounting and Budget Events Inventory. This inventory provides detailed information on the accounting treatment and budget impacts of each event, including associated journal entries, ChartFields, and relevant modules. Agencies should reference the Accounting and Budget Events Inventory for a comprehensive view of how each accounting event is handled in Florida PALM.
Reports
Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.
Report Number | Report RICEFW ID | Report Description | Report Source | Report Frequency | Audience |
|---|---|---|---|---|---|
R4 | PRR041 | Tax Reconciliation Report – A report comparing the tax withholdings to the tax data table for the period requested. | PeopleSoft | Monthly | BOSP |
R5 | PRR042 | Tax Deposit Report – A report reconciling the system tax withholdings with the tax deposits for the period requested. | PeopleSoft | Monthly | BOSP |
Interfaces
The table below provides the Interfaces identified on the Business Process.
Interface Number | Interface Description | Interface Frequency | Source | Target |
|---|---|---|---|---|
N/A |
Forms
The table below provides the forms identified on this Business Process.
Form Number | Form Description | Audience |
|---|---|---|
N/A |
Workflows
The table below provides the workflows identified on this Business Process.
Workflow Number | Workflow Description | Audience |
|---|---|---|
N/A |
Version History
Date | Revision Description |
|---|---|
07/30/2024 | Original Version |
| 09/24/2024 | Administrative Update - removed canceled DW report PRR040 (R3). |
| 05/07/2025 | Administrative updates to apply the following changes based on Narrative update dated 04/24/2025: Updates to 100.8.2:
|
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