End of Period Processing (100.8)

Business Process Overview

End of Period Business processes occur at the end of the day, month, quarter, Fiscal Year, and calendar year for the managing and reporting of payroll processing and taxes. At the end of each processing period, updates to tax reporting tables or system processing tables are required to ensure the State of Florida follows federal and state tax reporting requirements.

The business subprocesses included are:

• 100.8.1 – Process Daily Payroll Tax Data
• 100.8.2 – Reconcile Monthly Payroll Taxes
• 100.8.3 – Prepare Quarterly Payroll Taxes
• 100.8.4 – Produce Employee W-2 Forms
• 100.8.5 – Produce Employee W-2c Forms
• 100.8.6 – Maintain Fiscal Year End Updates
• 100.8.7 – Process Year End Off-Cycles
• 100.8.8 – Reset Employee W4 Exempt Status

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• Payroll Confirmation must be completed.
• Any adjustments must be completed before payroll is confirmed. Any adjustments entered in Florida PALM after reports and files have been generated will be reported in the following processing period.
• The state must follow federal guidelines and deadlines when producing end of period reporting.
• Final W-2 reporting cannot begin until the last tax update of the calendar year from PeopleSoft has been made.

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

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