Establish and Maintain Inter/IntraUnit Accruals (110.2)

Business Process Overview

The Establish and Maintain Inter/IntraUnit Accruals business process is within the Inter/IntraUnit (IU) business process grouping. IU includes a collection of business processes that:

• Support the inter/intra-agency processing from IU encumbrance through IU payment and receipt.
• Manage accounting and reporting of InterUnit and IntraUnit transactions including encumbrances, accruals, transfers, expenditures, revenue, and reclassifications.
• Perform month-end and year-end closing activities.

The business subprocess included are:

• 110.2.1 – Create and Maintain Inter/IntraUnit Accruals
• 110.2.2 – Monitor Inter/IntraUnit Accruals

Appendix:

• Appendix A - Inter/IntraUnit Accrual Statuses

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• An IU Accrual must be interfaced from an agency business system, loaded using a spreadsheet upload or manually created in Florida PALM.
• An IU Accrual manually created in Florida PALM is subject to the approval process.
• An IU Accrual is subject to DFS BFR and Auditing criteria regardless of method of entry.
• Only IU transactions can pay against an IU Accrual to reduce the balances; AP payments cannot be used for this purpose.
• IU Accrual balances may be increased or decreased with an Accrual Balance Adjustment transaction.

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

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