Garnishments (100.2.5)

Updated on 30 Jul 2024
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Business Process Overview

This subprocess outlines setting up and managing employee garnishment deductions, such as Child Support, Bankruptcy, IRS Levy, and Writ of Garnishment.

Business Process Diagram

Business Process Flow for 100.2.5 Garnishments

Business Roles

The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, are representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.

Agency: Agency role responsible for updating data outside of Florida PALM.
BOSP Garnishment Processor: BOSP role responsible for garnishment administration and ensures garnishment orders are recorded accurately and timely.

Business Process Flows Details

The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.

Process Step ID	Process Step Title	Description of Process
1	Receives Writ of Garnishment	Agency receives a Writ of Garnishment for the employee.
2	Updated Writ Received	Agency receives an update to an employee’s existing Writ of Garnishment. The Agency will receive the details and outline the updates to submit for BOSP to review and update the garnishment details.
3	Other Orders Received	Orders sent directly to BOSP such as “Child Support”, “IRS Tax Levy”, “Defaulted Student Loans”, “Bankruptcy”, etc.
4	Verify Active Employment	Agency reviews and verifies garnishment order. Including verifying employment, order details, notifying employees, etc.
5	Submit Garnishment Information	Agency Payroll users email garnishment information for submission to BOSP. The email contains the court order writ of garnishment details.
6	BOSP Receives and Reviews Order	BOSP receives the garnishment order to add or update the employee’s payroll record. The following sub process streams in the business flow can happen simultaneously: Employee Refund Garnishment Processing Create/Modify Vendor (Supplier)
7	Review and Calculate Refund	The courts deem that the defendant/garnishee is owed a refund due to overpayment of a garnishment. BOSP will review the prior pay period withholding amounts and the Garnishment Detail Limit tables.
8	One Time Garnishment Override	BOSP enters a One Time Garnishment Override/Refund on the employee’s next payroll processing window.
9	Assign Garnishment Deduction to Employee	If this is the employee’s first garnishment, BOSP will assign a general garnishment deduction to the employee. If this is an employee’s second garnishment, this step is not needed and BOSP will add additional garnishment details/orders to the employee (see step 10).
10	Create/Modify Garnishment Details	To Approve, Suspend, Modify, or Complete the Court Order details, BOSP will create/update the individual garnishment detail record. If the employee has an existing garnishment order, additional garnishment detail records are added for each new order. The system will compute individual deductions based on each garnishment detail record and does not need additional general deductions (see step 9) assigned to the employee for each additional order to calculate multiple garnishment orders. For existing writ of garnishments, an updated order containing payee and payment information will require an update to the garnishment details. This update will trigger an automatic payment to the payee for any funds that have been collected and have been on hold.
11	Create/Modify Vendor (Supplier)	BOSP creates or modifies a garnishment vendor (supplier) as needed. If a vendor (supplier) needs to be created or modified, see 30.1 Set Up and Maintain Suppliers.
12	Process Vendor Payments in AP	All garnishments except some SDUs are paid via Accounts Payable using a voucher process. The exception to this rule is SDU child support payments where Payroll will create an ACH file with addenda records to submit to the bank (see step 15).
13	Outbound Collections Website Garnishment Remit File (PRI037)	Outbound interface to send garnishment deduction remittance data to the Collections Web Portal.
14	Prepare Remittance Advice	Remittance advice for paper warrants associated with the garnishment that will be prepared and sent to the plaintiff/garnisher along with the payment.
15	Outbound Child Support ACH Payment and Addenda File (PRI012)	Outbound interface to send child support ACH Payments and addenda records through the financial gateway for State Disbursement Units.

Accounting Events

Accounting events originate during transaction processing in the applicable source module. The accounting events impact the source module, Commitment Control ledgers, and the General Ledger (Actuals).

Source Module accounting entries require user input (I) of the primary line (i.e., expenditure, revenues) with an automated (A) system offsetting line (i.e., payable, receivable) during transaction entry. The source model transaction must pass Edit Check, Budget Check, and Cash Check (on applicable entries) prior to posting the transaction.
The Run Budget Check (Commitment Control) process automatically affects balances in the appropriate budget ledger (i.e., appropriation, spendable cash) if the transaction passes the budget check process.
After the transaction is posted in the source module, an automated system process summarizes and posts the entries in the General Ledger module to the Actuals Ledger.

The table below provides the most common accounting events applicable to this business process.

Acct Event ID	Accounting Event	Commitment Control Ledger(s) Impact	Source Module Accounting Entry	General Ledger (Actuals) Entry
N/A

Reports

Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.

Report Number	Report RICEFW ID	Report Description	Report Source	Report Frequency	Audience
R1	PRR013	Garnishment Order Report – A report that lists garnishment orders by date range, employee, or recipient.	PeopleSoft	Periodic	BOSP
R2	PRR005	Garnishment Payment Report – A report that lists payments made to collection recipients by employee or agency.	PeopleSoft	Periodic	Department of Revenue and BOSP

Interfaces

The table below provides the Interfaces identified on the Business Process.

Interface Number	Interface Description	Interface Frequency	Source	Target
PRI012	Outbound Child Support ACH Payment and Addenda File – Outbound interface to send child support ACH Payments and addenda records through the financial gateway for State Disbursement Units.	Periodic	Florida PALM	Bank
PRI037	Outbound Collections Website Garnishment Remit File – Outbound interface to send garnishment deduction remittance data to the Collections Web Portal.	Periodic	Florida PALM	Collections Web Portal

Forms

The table below provides the forms identified on this Business Process.

Form Number	Form Description	Audience
N/A

Workflows

The table below provides the workflows identified on this Business Process.

Workflow Number	Workflow Description	Audience
N/A

Version History

Date	Revision Description
07/30/2024	Original Version

Attachments

PW. 100.2 Set Up and Maintain Employees - Narrative.pdf

327.96 KB

PW. 100.2 Set Up and Maintain Employees - Flows.pdf

797.56 KB

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On-Cycle Payroll (100.3)

Table of contents

Business Process Overview
Business Process Diagram
Business Roles
Business Process Flows Details
Accounting Events
Reports
Interfaces
Forms
Workflows
Version History