Inbound Asset Physical Inventory Scanner File Load (AMI010)
  • 01 Jul 2024
  • 2 Minutes to read
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Inbound Asset Physical Inventory Scanner File Load (AMI010)

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Article summary

Interface Description

The Florida PALM Physical Inventory process extracts the Asset data into a sequential file from the database. This file is generated and saved for the agency to perform its physical inventory. The physical inventory results are then loaded into Florida PALM. The physical inventory results are reviewed and verified to generate results that compare the inventoried data to asset data within Florida PALM. Based on the Inventory result, assets are added, retired, transferred, updated, etc. in Florida PALM.

Click below to view the interface file layout and sample data file.

Business Process Model

This interface can be found in the following business processes:

Selection Criteria

The interface data selection criteria includes the following:

Data Field

Data Field Details

Physical Inventory ID

A search list of the available Physical Inventory IDs for selection.

Format

A dropdown of the available file formats.

Import File Name

A free text field where the user specifies the file path and name where the inventory results file will be placed.

Delete Data Before Load Scan

Check Box, which allows for deletion of previously loaded data.

File Layout

Field names and descriptions from the interface layout are provided below. Please refer to the Interface Catalog for the detailed interface layout and sample data file. 

Data Field Name

Record Type

Data Field Description

Tag Number

Detail

The agency unique tag number that is assigned to this asset.

Serial ID

Detail

Serial number of asset being recorded in Florida PALM.

Asset ID

Detail

Florida PALM generated Asset ID.

Match Status      

Detail

Identifies the Physical Inventory Match Status

Review SW

Detail

Indicates if Manual Review of Asset Record is Required.

Deptid

Detail

BU Organization that manages and safeguards the asset. Organization ChartField allows agencies to manage and report asset according to agency's operational/hierarchical structure.

Model

Detail

Model of the Asset

Location

Detail

The current location of this asset (usually BU main location or primary safe-keeping address). Value entered must be a valid Florida PALM location code.

Description

Detail

Long description of the asset (30-character).

Custodian

Detail

Individual Authorized to Manage and Safeguard the Asset

Employee ID

Detail

The Employee ID of the custodian responsible for this asset.

Hand Held Operator

Detail

Identifies the Hand Held Operator

Manufacturer

Detail

Identifies the Manufacturer of the asset.

Hardware Software SW

Detail

Indicates if the asset is a computer equipment

IP Address    

Detail

Indicates the Internet Protocol Address

IP Alias      

Detail

Indicates the Internet Address Alias

Software Version 

Detail

This field is used for processing purpose and may not have target record

IT Asset ID

Detail

Identifies the IT Asset ID

Scan Business Unit

Detail

Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for AM.

Area ID

Detail


Custodian Department ID

Detail

Assets are recorded and updated in this Business Unit.

Version History

Date

Revision Description

03/12/2024

Original Version


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