Inbound Encumbrance Load (POI002)
- 12 Aug 2024
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Inbound Encumbrance Load (POI002)
- Updated on 12 Aug 2024
- 3 Minutes to read
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Interface Description
POI002 - Inbound Encumbrance Load Interface adds/updates/cancels/closes/deletes or reopens Encumbrance details received from Agency Business Systems, MFMP to Florida PALM.
Click below to view the interface file layout and sample data file.
Business Process Model
This interface can be found in the following business process:
Selection Criteria
The interface data selection criteria includes the following:
Data Field | Data Field Details |
|---|---|
N/A |
File Layout
Field names and descriptions from the interface layout are provided below.
| Date Field Name | Record Type | Data Field Description |
|---|---|---|
| PO ID | PO Header Details | Florida PALM Encumbrance ID. |
| PO Date | PO Header Details | Denotes date encumbrance line was established in source system. |
| Record Code | PO Line Details | Indicates Encumbrance Line information. This field is the row identifier and should be added at the start of each line row. |
| PO Line Action | PO Line Details | Used to designate which type of action is to be taken on the Line data. |
| Line Number | PO Line Details | Encumbrance line number. |
| Category Code | PO Line Details | Provide the category code that you want the system to use to locate the catalog in which you want to search for item categories. |
| Unit of Measure | PO Line Details | The Unit of Measure for the encumbrance line. |
| Amount Only Flag | PO Line Details | To designate the line as an amount-only line. If entered as 'Y', the encumbrance quantity value on the line ship details should always be 1. |
| Item Description | PO Line Details | Description of the encumbrance line item. |
| Record Code | PO Line Ship Details | Indicates Encumbrance Line Ship information. This field is the row identifier and should be added at the start of each line ship details row. |
| PO Total Line Amount | PO Line Ship Details | Total line amount of the PO/encumbrance |
| PO Quantity | PO Line Ship Details | Quantity of the encumbrance line to be distributed. |
| Record Code | PO Distribution Details | Indicates Encumbrance Distribution Line information. This field is the row identifier and should be added at the start of each distribution line row. |
| PO Distribution Action | PO Distribution Details | Used to designate which type of action is to be taken on the Line Distribution data. |
| Distribution Line Number | PO Distribution Details | Distribution Line number for the encumbrance line. Numeric value starting with 1. |
| Distribution PO Quantity | PO Distribution Details | Quantity to be distributed on the encumbrance distribution line. |
| Distribution Percentage | PO Distribution Details | Enter Distribution Percentage to distribute the cost by a percentage of the total amount. Enter a proration percent value for each distribution line. Total Percentage for single/multiple distribution lines for a single Encumbrance ID must always equal 100%. |
| Distribution Line Merchandise Amount | PO Distribution Details | Total amount of the encumbrance distribution line. |
| Organization | PO Distribution Details | Organization ChartField tracks information according to a breakdown of your organization. |
| Account | PO Distribution Details | General Ledger Account, specified as balance sheet account (e.g., asset, liability, equity) or operating account (e.g., expenditure, revenue). |
| Fund | PO Distribution Details | Segregates and captures specific activities or classifies certain objectives in accordance with special regulations, restrictions, or limitations. |
| Budget Entity | PO Distribution Details | Budget Entity ChartField represents organizations and/or functions to which appropriations are made and typically represents a program. |
| Category | PO Distribution Details | Category ChartField represents both appropriation categories and revenue source codes. |
| State Program | PO Distribution Details | State Program ChartField tracks revenue and expenditures for programs within or across your organizations. |
| PC Business Unit | PO Distribution Details | Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for Project related ChartFields. |
| Activity | PO Distribution Details | Tracks specific tasks that make up a Project and records transactional details; a Project must have at least one associated Activity ID. |
| Budget Date | PO Distribution Details | Represents a calendar date field on module transactions. Based on the budget date entered, budget checking functionality checks the transaction against the appropriate budget period (i.e., FY). |
Version History
Date | Revision Description |
|---|---|
12/01/2023 | Original Version |
| 04/03/2024 | Replaced the PO Price field with PO Total Line Amount field and updated the description. |
| 08/12/2024 | Updated to reflect 07/22/2024 Version History: Updated Processing logic for Record Types L and S |
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