Inter/IntraUnit Transaction Processing (110.3)

Business Process Overview

The Inter/IntraUnit Transaction Processing business process is within the Inter/IntraUnit (IU) business process grouping. IU includes a collection of business processes that:

• Support the inter/intra-agency processing from IU encumbrance through IU payment, and receipt.
• Manage accounting and reporting of InterUnit and IntraUnit transactions including encumbrances, accruals, transfers, expenditures, revenue, and reclassifications.
• Perform month-end and year-end closing activities.

The business subprocess included are:

• 110.3.1 – Agency Record Inter/IntraUnit Transactions
• 110.3.2 – Enterprise Record Inter/IntraUnit Transactions
• 110.3.3 – Process GR Service Charge
• 110.3.4 – Manage Trust Fund Loans
• 110.3.5 – Inter/IntraUnit Reclassifications

Appendices:

• Appendix A - Inter/IntraUnit Transaction Statuses
• Appendix B - Reverse IU Transaction

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• An IU transaction must be interfaced from an agency business system, loaded using a Spreadsheet Upload or manually created in Florida PALM.
• An IU transaction manually created in Florida PALM is subject to the approval process.
• An IU transaction is subject to DFS BFR and Auditing criteria regardless of method of entry.
• Only IU transactions can pay against an IU Accrual or IU Encumbrance to reduce the balances; AP payments cannot be used for this purpose.
• Requests for loans to the statewide General Revenue (GR) Fund require a formal Budget Amendment and non-operating transfer authority approved by the Executive Office of the Governor/Office of Planning and Budgeting (EOG/OPB).
• Certain receipts that are exempt from the General Revenue service charge (GRSC) must be manually excluded from GRSC reports.
• Fund ChartField Attributes determine whether revenue/receipts collected are exempt or charged the applicable GRSC percentage.
• Category ChartField Attributes determine whether revenue/receipts collected are exempt or included as part of GRSC percentage.
• If the GRSC status of a Fund or Category changes, the ChartField must be retired and a new one must be established with the updated GRSC status.

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

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