Reconcile Monthly Payroll Taxes (100.8.2)
- 30 Jul 2024
- 3 Minutes to read
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Reconcile Monthly Payroll Taxes (100.8.2)
- Updated on 30 Jul 2024
- 3 Minutes to read
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Business Process Overview
Reconcile Monthly Payroll Taxes includes the monthly reconciliation between the Florida PALM payroll activity and the Florida PALM tax data table containing the daily tax transaction activity.
Business Process Diagram
Business Roles
The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, are representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.
- BOSP Tax Maintainer: BOSP role responsible for managing tax payment processes with the ability to update tax configuration.
Business Process Flows Details
The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.
Process Step ID | Process Step Title | Description of Process |
|---|---|---|
1 | Run Monthly Tax Reports | BOSP Tax Maintainer will manually run the reports needed for monthly payroll tax reconciliations. |
2 | Reconcile Tax Trust Funds | BOSP Tax Maintainer will use the information from the Tax Data Table page to reconcile tax data table balances with the tax trust fund balances. |
3 | Reconcile Tax Reports to Tax Data Table | BOSP Tax Maintainer will use the Monthly Tax Reconciliation Report to reconcile between the tax data table and what the system has processed over the past month. The Monthly Tax Deposit Report will be used to reconcile tax payments entered in the tax data table and the system reported tax liabilities for the month. |
4 | Enter Tax Data Table Adjustments | After the monthly reconciliations, the BOSP Tax Maintainer will enter any needed adjustments into the tax data table and re-run the monthly reconciliation reports for verification. |
Accounting Events
Accounting events originate during transaction processing in the applicable source module. The accounting events impact the source module, Commitment Control ledgers, and the General ledger (Actuals).
- Source Module accounting entries require user input (I) of the primary line (i.e., expenditure, revenues) with an automated (A) system offsetting line (i.e., payable, receivable) during transaction entry. The source model transaction must pass Edit Check, Budget Check, and Cash Check (on applicable entries) prior to posting the transaction.
- The Run Budget Check (Commitment Control) process automatically affects balances in the appropriate budget ledger (i.e., appropriation, spendable cash) if the transaction passes the budget check process.
- After the transaction is posted in the source module, an automated system process summarizes and posts the entries in the General Ledger module to the Actuals Ledger.
The table below provides the most common accounting events applicable to this business process.
Acct Event ID | Accounting Event | Commitment Control Ledger(s) Impact | Source Module Accounting Entry | General Ledger (Actuals) Entry |
|---|---|---|---|---|
N/A |
Reports
Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.
Report Number | Report RICEFW ID | Report Description | Report Source | Report Frequency | Audience |
|---|---|---|---|---|---|
R3 | PRR040 | Tax Trust Fund Reconciliation Report – A report to reconcile tax activity in HCM to Tax Trust Fund cash balances in the General Ledger. | DW/BI | On-Demand | BOSP |
R4 | PRR041 | Tax Reconciliation Report – A report comparing the tax withholdings to the tax data table for the period requested. | PeopleSoft | Monthly | BOSP |
R5 | PRR042 | Tax Deposit Report – A report reconciling the system tax withholdings with the tax deposits for the period requested. | PeopleSoft | Monthly | BOSP |
Interfaces
The table below provides the Interfaces identified on the Business Process.
Interface Number | Interface Description | Interface Frequency | Source | Target |
|---|---|---|---|---|
N/A |
Forms
The table below provides the forms identified on this Business Process.
Form Number | Form Description | Audience |
|---|---|---|
N/A |
Workflows
The table below provides the workflows identified on this Business Process.
Workflow Number | Workflow Description | Audience |
|---|---|---|
N/A |
Version History
Date | Revision Description |
|---|---|
07/30/2024 | Original Version |
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