Run Outbound Miscellaneous Interfaces (100.5.3)
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Run Outbound Miscellaneous Interfaces (100.5.3)
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Business Process Overview
The Run Outbound Miscellaneous Interfaces process runs miscellaneous outbound interfaces periodically on an as needed basis.
Business Process Diagram
Business Roles
The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, are representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.
- BOSP Payroll Maintainer: BOSP role with the ability to run and monitor payroll cycle processes and update configuration.
Business Process Flows Details
The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.
Process Step ID | Process Step Title | Description of Process |
|---|---|---|
1 | Create Outbound Interface Files | Scheduled processing in Florida PALM to create miscellaneous outbound interface file one at a time. Each process has separate run parameters and timing that occurs outside of a normal payroll cycle. |
2 | Outbound Data Interface Files | Outbound Interface Files include: Outbound Deferred Compensation Employee Data / Deduction File (PRI023), Outbound Retirement Plan File (PRI030), and Outbound Personal and W-4 Data (PRI034). |
Accounting Events
Accounting events originate during transaction processing in the applicable source module. The accounting events impact the source module, Commitment Control ledgers, and the General ledger (Actuals).
- Source Module accounting entries require user input (U) of the primary line (i.e., expenditure, revenues) with an automated system (S) offsetting line (i.e., payable, receivable) during transaction entry. The source model transaction must pass Edit Check, Budget Check, and Cash Check (on applicable entries) prior to posting the transaction.
- The Run Budget Check (Commitment Control) process automatically affects balances in the appropriate budget ledger (i.e., appropriation, spendable cash) if the transaction passes the budget check process.
- After the transaction is posted in the source module, an automated system process summarizes and posts the entries in the General Ledger module to the Actuals Ledger.
The table below provides the most common accounting events applicable to this business process.
Acct Event ID | Accounting Event | Commitment Control Ledger(s) Impact | Source Module Accounting Entry | General Ledger (Actuals) Entry |
|---|---|---|---|---|
N/A |
Reports
Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.
Report Number | Report RICEFW ID | Report Description | Report Source | Report Frequency | Audience |
|---|---|---|---|---|---|
N/A |
Interfaces
The table below provides the Interfaces identified on the Business Process.
Interface Number | Interface Description | Interface Frequency | Source | Target |
|---|---|---|---|---|
PRI023 | Outbound Deferred Compensation Employee Data / Deduction File - Outbound interface containing employee names, addresses, payroll deductions and cancellation/adjustment amounts to deferred compensation third party administrator. | Periodic | Florida PALM | Fidelity Information Services |
PRI030 | Outbound Retirement Plan File - Outbound interface to send retirement reporting data to Department of Management Services, Division of Retirement. | Periodic | Florida PALM | Florida Retirement System |
PRI034 | Outbound Personal and W-4 Data - Outbound interface containing personal and W-4 related data for employees who have been paid in the last 30 days to Department of Revenue. | Periodic | Florida PALM | Department of Revenue |
| PRI062 | Outbound Deferred Compensation Not Processed Information - Outbound interface containing information for deferred compensation deductions that were not processed in payroll to provide back to the Bureau of Deferred Compensation. | Periodic | Florida PALM | Bureau of Deferred Compensation |
Forms
The table below provides the forms identified on this Business Process.
Form Number | Form Description | Audience |
|---|---|---|
N/A |
Workflows
The table below provides the workflows identified on this Business Process.
Workflow Number | Workflow Description | Audience |
|---|---|---|
N/A |
Version History
Date | Revision Description |
|---|---|
07/30/2024 | Original Version |
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