Update Paysheets (100.3.3)
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Update Paysheets (100.3.3)
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Business Process Overview
The Update Paysheets subprocess loads pay and deduction updates to paysheets during the calculate payroll subprocess, prior to the final calculation.
Business Process Diagram
Business Roles
The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, is representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.
- Agency Payroll Approver: Agency role responsible for reviewing and approving (or denying) transactions.
- Agency Payroll Processor: Agency role responsible for ensuring employee's pay is accurate with the ability to view, enter, and update transactions.
- BOSP Payroll Maintainer: BOSP role with the ability to run and monitor payroll cycle processes and update configuration.
Business Process Flows Details
The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.
Process Step ID | Process Step Title | Description of Process |
|---|---|---|
1 | Agency Payroll Processor enters paysheet update change request on the custom paysheet page in Florida PALM. | |
2 | Agency Payroll Processor submits the paysheet update request for approval. The Agency Payroll Approver reviews the request. If approved, the changes are written to the paysheet tables for paycheck recalculation as described in 100.3.2 Calculate Payroll. If not approved, go to step 3. | |
3 | Send Deny Notification to Agency Payroll Processor | Agency Payroll Approver denies the paysheet update change request and a message is sent to the Agency Payroll Processor with the denial. |
4 | Update Delivered Paysheet | BOSP Payroll Maintainer enters paysheet updates onto the delivered paysheet. No approval is required. |
5 | Notify Agency of Paysheet Update | BOSP Payroll Maintainer notifies the agency of updates made to employee paysheets. |
6 | Deny Unapproved Paysheet Change | After the payroll calculation processing window closes, the system will automatically deny unapproved paysheet change requests associated with the closed processing payroll cycle. |
Accounting Events
The accounting and budget events associated with this Business Process are cataloged in the Accounting and Budget Events Inventory. Each event in the BPM flow includes a unique Accounting Event ID, which links directly to a corresponding entry in the Accounting and Budget Events Inventory. This inventory provides detailed information on the accounting treatment and budget impacts of each event, including associated journal entries, ChartFields, and relevant modules. Agencies should reference the Accounting and Budget Events Inventory for a comprehensive view of how each accounting event is handled in Florida PALM.
Reports
Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.
Report Number | Report RICEFW ID | Report Description | Report Source | Report Frequency | Audience |
|---|---|---|---|---|---|
N/A |
Interfaces
The table below provides the Interfaces identified on the Business Process.
Interface Number | Interface Description | Interface Frequency | Source | Target |
|---|---|---|---|---|
N/A |
Forms
The table below provides the forms identified on this Business Process.
Form Number | Form Description | Audience |
|---|---|---|
N/A |
Workflows
The table below provides the workflows identified on this Business Process.
Workflow Number | Workflow Description | Audience |
|---|---|---|
N/A |
Version History
Date | Revision Description |
|---|---|
07/30/2024 | Original Version |
| 12/12/2024 | Per 12/10/2024 Version History: Administrative Update – removed BOSP Processor and BOSP Approver roles from 100.3.3. |
| 05/07/2025 | Administrative updates to apply the following changes based on Narrative update dated 04/24/2025: Updates to 100.3.3:
|
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