Agency AP Manual Payment Voucher Processor

Role Description and Responsibilities

The Agency AP Manual Payment Voucher Processor is the agency and DFS role responsible for recording payments issued outside of Florida PALM. Role responsibilities include:

• Creates vouchers with a payment method of manual to record payments issued outside of Florida PALM to capture the accounting.

Role Functions

The following table describes what the Agency AP Manual Payment Voucher Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.

Conflicts with Other Roles

The table below includes the roles that conflict with the Agency AP Manual Payment Voucher Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.

Learning Path

This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.

Other Information

This section includes additional information about this role’s relationships to other roles.

• The Agency AP Manual Payment Voucher Processor role will be assigned only if the user is approved by A&A.
• The Agency AP Manual Payment Voucher Processor role will also need to have the AP Processor role to be able to edit manual vouchers. User Preferences will be set up to enable this ability.
• Users without this role will not have the ability to create vouchers with a payment method of "Manual".
• The AP Reporter and Agency AP Processor roles are automatically assigned to the AP Manual Payment Voucher Processor and do not require separate assignment.

Version History