Agency AP Spreadsheet Upload Processor
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Agency AP Spreadsheet Upload Processor
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Role Description and Responsibilities
The Agency AP Spreadsheet Upload Processor is the agency role responsible for uploading Inbound Voucher Spreadsheets.
Role Functions
The following table describes what the Agency AP Spreadsheet Upload Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Processing Voucher | Using the Inbound Voucher Spreadsheet Upload | APW001 | |
Processing Voucher | Entering a Voucher Manually | APW001 | |
Processing Voucher | Modifying a Voucher | 30.3.1 Process Vouchers | APW001 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency AP Spreadsheet Upload Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency AP Approver | System Enforced Restriction | It is a standard practice for a Processor not to approve their own transactions, thus the system enforces this restriction. |
Agency AP Supplier Processor | SOD | Users with the ability to request new suppliers or supplier updates should not have the ability to create vouchers. Users with the ability to establish budgets or resolve cash exceptions should not be able to process vouchers for payment. |
| Agency KK Budget Maintainer | ||
| Agency KK Budget Processor | ||
| Agency KK Cash Maintainer | ||
| Agency KK Spreadsheet Upload Processor |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The Agency AP Spreadsheet Upload Processor will also need the Agency AP Processor role to be able to update vouchers online.
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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