Agency Encumbrance Approver

Role Description and Responsibilities

The Agency Encumbrance Approver is the agency role responsible for reviewing and approving an Encumbrance request. Role responsibilities include:

• Approves and denies encumbrances.
• Reviews encumbrances.
• Reviews related reports.
• Views GL reports and inquiry pages to review related journal information.
• Views KK reports and inquiry pages to review related cash and budget check exceptions.

Role Functions

The following table describes what the Agency Encumbrance Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.

Conflicts with Other Roles

The table below includes the roles that conflict with the Agency Encumbrance Approver, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.

Learning Path

This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.

Other Information

This section includes additional information about this role’s relationships to other roles.

• The Agency Encumbrance Approver also reviews encumbrances created by the Agency Encumbrance Processor for approval or denial and reviews encumbrance related reports.
• The PO Reporter, Agency Encumbrance Viewer, GL Reporter, GL Viewer, KK Reporter, and KK Viewer roles are automatically assigned to the Agency Encumbrance Approver and do not require separate assignment.

Version History