Agency Encumbrance Viewer

Role Description and Responsibilities

The Agency Encumbrance Viewer is the agency role responsible for managing and reviewing Encumbrances. Role responsibilities include:

• Reviews related reports
• Reviews and monitors POs/Encumbrances.
• Reviews POs/Encumbrances through inquiry pages

Role Functions

The following table describes what the Agency Encumbrance Viewer does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.

Conflicts with Other Roles

The table below includes the roles that conflict with the Agency Encumbrance Viewer, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.

Learning Path

This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.

Other Information

This section includes additional information about this role’s relationships to other roles.

• The Agency Encumbrance Viewer also reviews and monitors encumbrances and provides direction for resolving encumbrance exceptions to the Agency Encumbrance Processor.

Version History