Agency IU Receiving Processor

Role Description and Responsibilities

The Agency IU Receiving Processor is the agency role responsible for recording an updating the receiving side of IU transactions and IU reclassifications. Role responsibilities include:

• Creates, updates, and submits the receiving side of the following transactions:
  • Payable/Receivable
  • Due To/Due From
  • Accrual Balance Adjustment
  • IU Reclassification
• Monitors IU transactions received and records the receiving side of the following transactions:
  • Expenditure/Revenue
  • Payable/Receivable
  • Due To/Due From
  • Accrual Balance Adjustment
  • Advance Issuance
  • Advance Repayment
  • Trust Fund Loan Repayment
  • Transfer
  • General Revenue Transfer
  • Federal Funds Transfer
  • GR Service Charge Payment
  • Revenue to Revenue
• Manages Edit Check Errors.
• Manages Budget/Cash Check exceptions.
• Monitors denied IU transactions and updates as necessary.
• Deletes pending IU transactions initiated by their agency.
• Accesses IU WorkCenter.
• Generates IU reports.
• Accesses online IU search pages.

Role Functions

The following table describes what the Agency IU Receiving Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.

Conflicts with Other Roles

The table below includes the roles that conflict with the Agency IU Receiving Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.

Learning Path

This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.

Other Information

This section includes additional information about this role’s relationships to other roles.

• The IU Reporter role is automatically assigned to the Agency IU Receiving Processor and does not require separate assignment.
• The Agency IU Receiving Processor submits IU transactions to the Agency IU Sending Processor role, reviews/updates IU transactions submitted by the Agency IU Sending Processor, and submits IU transactions to the Agency IU Sending Approver and Agency IU Receiving Approver roles.
• The Agency IU Receiving Processor is limited to updating the receiving side of an IU transaction however, may view the sending side of a transaction.
• An end user assigned both the Agency IU Sending Processor and Agency IU Receiving Processor roles can record both the sending and receiving side of an IntraUnit transaction they created.
• IU transactions performed online by the processor are routed to the Agency IU Receiving Approver for review.
• End user assigned both the Agency IU Receiving Processor and the Agency IU Spreadsheet Upload Processor may:
  • create and update the receiving side of IU transactions via IUI001 spreadsheet upload:
    • Payable/Receivable
    • Due To/Due From
    • Accrual Balance Adjustment
  • updates receiving side of an existing IU transactions via IUI001 spreadsheet upload:
    • Payable/Receivable
    • Due To/Due From
    • Accrual Balance Adjustment
    • Trust Fund Loan Repayment
    • Advance Issuance
    • Advance Repayment
    • Expenditure/Revenue
    • Transfer
    • Federal Funds Transfer
    • General Revenue Transfer
    • Residual Equity Transfer
    • GR Service Charge Payment
    • Revenue to Revenue
    • IU Reclassification

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