Agency KK Spreadsheet Upload Processor
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Agency KK Spreadsheet Upload Processor
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Role Description and Responsibilities
The Agency KK Spreadsheet Upload Processor is the agency role responsible for uploading budget allotments and revenue estimates budget journals with the Inbound Budget Journal Spreadsheet upload. Role responsibilities include:
- Creates and submits allotment and revenue estimate budget journals using the budget journal spreadsheet upload.
- Manages spreadsheet upload and interface loads.
- Manages the correction of edit check errors.
- Reviews and assists with researching and verifying budget allotments and revenue estimates loads.
- Manages interface loads and errors.
- Manages budget check exceptions.
Role Functions
The following table describes what the Agency KK Spreadsheet Upload Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Managing Agency Budget Allotments or Revenue Estimates | Creating or Modifying Budget Allotments or Revenue Estimates– Spreadsheet Upload | 20.1.2 Manage Agency Allotments | KKW001 |
Managing Agency Budget Allotments or Revenue Estimates | Verifying Budget Allotments and Revenue Estimates Loads | 20.1.2 Manage Agency Allotments | N/A |
Managing Agency Budget Allotments or Revenue Estimates | Managing the Correction of Edit Check Errors | 20.1.2 Manage Agency Allotments | KKW001 |
Managing Budget and Cash Exceptions | Manages Budget Check Exceptions | 20.1.2 Manage Agency Allotments | N/A |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency KK Spreadsheet Upload Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency KK Budget Maintainer | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Agency AP Processor | SOD | A user with the ability to create or update budget journals should not have the ability to enter, update or approve vouchers. |
Agency AP Approver | ||
Agency AP Spreadsheet Upload Processor | ||
Agency AP Retiree Voucher Processor |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The KK Reporter role is automatically assigned to the Agency KK Spreadsheet Upload Processor and does not require a separate assignment.
- The Agency KK Spreadsheet Upload Processor creates and submits allotment budget journals via spreadsheet upload, while working collaboratively with the Agency KK Budget Maintainer and Agency KK Budget Processor roles.
- The Agency KK Spreadsheet Upload Processor assists with the management of spreadsheet upload errors.
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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