Distribute Payroll Warrants (100.3.6)

1

Create Outbound Payroll Payments for Cash Management

Florida PALM creates and sends the cash accounting transactions to Cash Management for processing for all payroll warrant-related payments.

2

Outbound Payroll Payments File (PRI042)

Outbound interface to send warrants to Cash Management to enable recording of warrant payment accounting entries and processing of bank reconciliation.

The recording of the accounting entries is detailed in 70.4 Process Bank Cash Transfers.

The reconciliation process is detailed in 70.2 Manage and Reconcile Bank Statements.

3

Create Outbound Positive Pay for the Bank

Create Positive Pay File to notify the Bank of warrant issue and stop payments.

4

Outbound Payroll Positive Pay File (PRI045)

Outbound interface containing detailed warrant information to the bank to facilitate warrant clearance.

5

Bank Processing

The bank will process the Outbound Payroll Positive Pay File against cashed warrants.

6

Inbound Reconciled Payroll Warrants, Prenotes, and ACH NOC (PRI044)

Inbound interface that marks payroll payments as reconciled to identify payroll warrants that have cleared the bank. 

7

Payroll Reconciliation Process

The Inbound Payroll reconciliation process performs three functions:

1. Updates the status of payroll warrants which have cleared the bank to aid in payroll warrant reconciliation and prohibit warrant cancellation.
2. Prenotes for employees with invalid bank information will have their ACH information inactivated and they will be contacted to update their ACH information.
3. NOC updates for employee banking information will be automatically updated in Florida PALM.

8

Create Outbound Warrant Print File

This process creates the outbound interfaces to print warrants for the DFS Print Room Operations.

9

Outbound Payroll Warrant Print Extract (PRI043)

Outbound interface containing payroll warrant data for printing warrants via the external printer application system.

10

Print and Distribute Warrants

The DFS Print Room Operations receives the Outbound Payroll Warrant Print Extract, prints the physical warrants, and delivers them to the DFS Transmittal Office for distribution to agencies.

R18

PRR035

Payroll Warrant Status Report – A report that lists payroll warrant details and status (i.e., cleared, outstanding, or canceled).

PeopleSoft

Biweekly, Monthly, and Supplemental On-Cycles

Agency, BOSP

PRI044

Inbound Reconciled Payroll Warrants, Prenotes, and ACH NOCs - Inbound interface that marks payroll warrants as reconciled (i.e., paid/cleared) once reconciled in Financials, updates the status for rejected prenotes, as well as ACH Notice of Change (NOC) information received from the bank to correct employee bank account information.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

Florida PALM

PRI042

Outbound Payroll Payments File - Outbound interface to send warrants and ACH information to Financials Cash Management to enable recording of warrant and ACH payment accounting entries and processing of bank reconciliation.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

Florida PALM

PRI045

Outbound Payroll Positive Pay File - Outbound interface containing detailed warrant information to the bank to facilitate warrant clearance.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

Bank

PRI043

Outbound Payroll Warrant Print Extract - Outbound interface containing warrant data for printing warrants via the external printer application system.

Biweekly, Monthly, and Supplemental On-Cycles

Florida PALM

External Printer Application System

N/A

N/A

Original Version

Administrative updates to apply the following changes based on Narrative update dated 04/24/2025:

Updates to 100.3.6:

• Narrative
  • Updated Accounting Events Section