Inbound Grant Spreadsheet Upload (GMI008)
  • 08 Jul 2024
  • 3 Minutes to read
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Inbound Grant Spreadsheet Upload (GMI008)

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Article summary

Interface Description

Grant values within Florida PALM are used to track financial activity for federal, state, private, local, or other financial assistance that provides support or stimulation to accomplish a public purpose. Agencies exempt from recording the receipt of financial assistance in FACTS, as defined in Fla. Stat. ยง 215.985, (2023), may utilize the Spreadsheet Upload tool or interface directly from their Agency Business System to establish Grant values within Florida PALM. All other Agencies must establish Grant values directly within FACTS.

With this spreadsheet upload interface, users can upload Grants in Florida PALM. The spreadsheet upload will be available for the Agencies exempt from FACTS. As part of this interface, users must create a Spreadsheet with Grant details and upload it on the run control page. The process will then load the Grant details into the Florida PALM system. The exact process will load it into the delivered Grant ChartField (PROGRAM_TBL) record.

Click below to view the interface file layout and sample data file. 

Business Process Model

This interface can be found in the following business process:

Interface Selection Criteria

The interface data selection criteria include the following:

Data FieldData Field Details
N/A

File Layout

The layout of the interface is listed below. 

Data FieldRecord TypeData Field Description

Business Unit

Grant Header

Business unit.
Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for Grants.

Grant ID                   

Grant Header

Grant ID used to identify grant for Financial Tracking.

Grant Type

Grant Header

The type of grant

Grant Status

Grant Header

The status of grant

ChartField Status

Grant Header

ChartField Status

Short Title

Grant Header

A short title for the Grant

Long Title

Grant Header

A long title for the Grant

Grant Amount

Grant Header

Amount for the Grant

Agency Reference Number

Grant Header

Open field for agency to record the reference number from Agencies

Grant Award Date

Grant Header

Award Date of the Grant

Grant Start Date

Grant Header

Start Date of the Grant

Grant End Date

Grant Header

End Date of the Grant

Description

Grant Header

A long description  for the Grant

Grantor ID                   

Grant Header

State Assigned Grantor ID used to identify grant managed by Agencies.

Grant Award Reference

Grant Header

Award Reference Details for Grant

Grant Manager

Grant Header

Grant Manager for Grant

LOC ID

Grant Header

Letter of Credit

Business Unit

Grant SubAccount Line

Business unit.
Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for Grants.

Grant ID                   

Grant SubAccount Line

Grant ID used to identify grant for Financial Tracking.

SubAccount

Grant SubAccount Line

Subaccount Information

Business Unit

Grant ALN Line

Business unit.
Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for Grants.

Grant ID                   

Grant ALN Line

Grant ID used to identify grant for Financial Tracking.

ALN

Grant ALN Line

Assistance Listing Number for Grant

ALN Primary Flag

Grant ALN Line

Primary Flag for ALN

Business Unit

Grant CSFA Line

Business unit.
Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for Grants.

Grant ID                   

Grant CSFA Line

Grant ID used to identify grant for Financial Tracking.

CSFA

Grant CSFA Line

Catalog for State Financial Assistance for Grant

CSFA Primary Flag

Grant CSFA Line

Primary Flag for CSFA

Version History

DateRevision Description
12/01/2023Original Version
06/27/2024
DDID #702 - Update related to Grantor Id(Supplier ID) and Grantor Type(Vendor Type)

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