Outbound Returned Items Data (ARI020)
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Outbound Returned Items Data (ARI020)
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Interface Description
This interface was implemented in CMS Wave and will be updated in Financials Wave. The information in this article is the planned design for Financials Wave.
The Bank provides a returned items interface file to Florida PALM. Returned items include returned checks, credit card chargebacks, and credit card chargeback reversals. If checks, credit card payments, and Automated Clearing House payments deposited are returned by the bank (e.g., insufficient funds, credit card disputes, or closed accounts), a debit memo is systematically generated from bank data and will not be entered to a Customer ID. Returned items are then recorded in Florida PALM to reduce the cash balance in an Agency default fund. Agencies notify customers through their normal process to collect outstanding balances.
The inbound interfaces (ARI003 - Inbound ACH NOC and Return Deposit Data, ARI033 - Inbound ACH NOC and Return Deposit Data and ARI022 - Inbound Returned Item Check Data) processes the file and loads the returned item data into Florida PALM. These returned item deposits go through a reconciliation process to match the bank deposit record.
This outbound interface extracts the details of the returned items from Florida PALM and generates a file to send to Agencies. The outbound interface file contains the information required for communicating Debit Memo information from returns and adjustments for the Treasury’s Receipting bank accounts (currently Wells Fargo). The file will include all Debit Memo and return detail information. Detail records may contain a number of fields and content depending on the source transaction type (paper return, EFT, etc.). The agency will get the file from the OCI MFT server by opening an SFTP connection and the SFTP response will be a Success or No Success depending on the successful transmission of the file.
Click below to view the interface file layout and sample data file.
Business Process Model
This interface can be found in the following business process:
Run Control Parameters
The interface data selection criteria includes the following:
| Data Field | Data Field Details |
|---|---|
| Business Unit | Agency AR Business Unit. User will be able to select multiple Business Units while running the process, but Business unit prompt values will be populated based on Business unit security. So, user will be able to select on the Business unit for which they have access to. |
| From Date | Returned Items will be extracted starting the date provided in the ‘From Date’ by the user. |
| To Date | Returned Items will be extracted till ‘To Date’ provided by the user. The returned item details will be extracted between ‘From Date’ and ‘To Date’ of Deposit Accounting Date. |
File Layout
The layout of the interface is listed below.
| Data Field | Record Type | Data Field Description |
|---|---|---|
Record Code | Header | Record Code identifying the information on the record. |
FTP Recipient | Header | Business Unit for source of detail records. |
Accounting Date | Header | Date of Debit memos and adjustments on the file. |
Number of Detail Records | Header | Count of records with Record code “D”. |
Control Total Amount | Header | Sum of amounts with Record Code = “D”. |
Record Code | Detail | Record Code identifying the information on the record. |
Deposit Type | Detail | Source for the Debit Memo detail record. |
Deposit Unit | Detail | Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions. |
Bank Account # | Detail | First 7 digits of Bank Account # which represents Agency Location Code in most cases. |
Deposit ID | Detail | Unique return item identifier within Florida PALM. |
Agency Deposit Number | Detail | Agency unique deposit number is used in the bank reconciliation process. This is the reference ID for electronic deposits and the deposit slip number for paper deposits. |
Budget Date | Detail | Equivalent to the Florida PALM GL Business Unit for the Agency. Must be a valid value within Florida PALM. Represents the budget date/appropriation date including the fiscal year for the budget associated with the payment. Must be a valid value within Florida PALM if populated. |
GL Business Unit | Detail | Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions. Can be distributed to other agencies with appropriate security. |
Organization | Detail | Organization ChartField tracks information according to a breakdown of your organization. |
Account | Detail | Identifies the General Ledger account value that will be used to record the transactions (i.e. ChartField value for revenue, expenditure, etc.)This value is determined by the Agency and is only for Direct Journal payments. |
Fund | Detail | Segregates and captures specific activities or classifies certain objectives in accordance with special regulations, restrictions, or limitations. |
Budget Entity | Detail | Budget Entity ChartField represents organizations and/or functions to which appropriations are made and typically represents a program. |
Category | Detail | Category ChartField represents both appropriation categories and revenue source codes. |
State Program | Detail | Stores Chart of Accounts information and provides the basic structure to segregate and categorize transactional and budget data. |
Grant | Detail | Grant ChartField is used for tracking grants funding. |
Contract | Detail | Contract ChartField captures expenditure and revenue transactions for two party agreements. |
OA1 | Detail | OA1 tracks optional organization reporting, cost pools, expenditures, revenues, or other specific use. |
OA2 | Detail | OA2 tracks optional organization reporting, cost pools, expenditures, revenues, or other specific use. |
PC Business Unit | Detail | Identifies the Projects Business Unit if the payment is linked to a project that has been set up in Florida PALM. Must be a valid value within Florida PALM, if populated. |
Project | Detail | If the payment is linked to a project which has been set up in Florida PALM, provide the corresponding value. If the Project Costing Business Unit data element is populated for a distribution line, then the spreadsheet must include a Project value within that distribution line. Must be a valid value within Florida PALM if populated. |
Activity | Detail | If the payment is linked to a project which has been set up in Florida PALM, provide the corresponding Activity ID associated with the project. Only required if the PC Business Unit field has been populated. Must be a valid value within Florida PALM if populated. |
PC Source Type | Detail | Source types identify the purpose or origin of a transaction. |
PC Category | Detail | Project Category provides more flexibility and granularity in tracking and analyzing financial activity associated with a Project. |
PC Subcategory | Detail | Subcategories provides more flexibility and granularity in tracking and analyzing financial activity associated with a Project. |
Foreign Amount | Detail | Transaction Amount. Usually negative. Value includes decimal point and two decimals i.e. -99999.99. |
Bank Account Key | Detail | Bank Subaccount where original deposit was made. |
Return Reason Code | Detail | Return Reason Code. |
Return Reason Description | Detail | Description of Return Reason Code. |
Maker Name | Detail | Submitter of returned item. |
Maker Routing Number | Detail | Routing number for the returned item. |
Maker Account Number | Detail | Account number for the returned item. |
Maker Check Number | Detail | Check number for the returned item. |
Check Date | Detail | When the Type field contains A or C this field will be blank. When the Type field contains a P, F then this field will contain a date. |
Item Return Date | Detail | Date Item was returned by the financial institution. |
Image File Name | Detail | Name of corresponding image (if applicable to the Agency EFT offering). |
Image File Name Rear | Detail | Name of back of Check. Image for Wells Fargo Paper returns where applicable. |
Company ID/ Merchant ID | Detail | ID assigned to the Agency/Location Receiving the original deposit. Company ID for ACH returns. |
Company Name | Detail | Text associated with the Company or Merchant ID. |
Standard Entry Class Code | Detail | Type of transaction. |
Standard Entry Class Code Description | Detail | Description of the Standard Entry Class Code. |
Company Entry Description | Detail | Short Descriptor for the Standard Entry Class Code provided by the originator. |
Effective Entry Date | Detail | Requested Settlement Date. |
Immediate Origin | Detail | Routing Number of the ACH Operator or sending point to which the file is being sent. |
Immediate Destination | Detail | Routing Number of the ACH Operator or receiving point that is sending the FILE. |
Date of Death | Detail | Returned for reason of death. |
Receiving DFI ID | Detail | Receiver Routing Number. |
Receiving DFI Check Digit | Detail | Check Digit. |
Transaction Code | Detail | Code to Identify various kinds of debits and credits. |
Return Routing Number | Detail | Returned item ABA Routing Number including check digit. |
Return Account Number | Detail | Returned item Account number. |
Identification Number | Detail | Originator Tracing Number. |
Receiving Name | Detail | Originator Name or ID Number. |
Trace Number | Detail | Bank reference number. |
Original Entry Trace Number | Detail | Trace number originally included for the transaction. |
Original Receiving DFI | Detail | Receiving DFI ID originally included on the entry. |
Comment | Detail | Optional Comment from Treasury when Adjustment/Correction entered. |
Version History
| Date | Revision Description |
|---|---|
| 12/01/2023 | Original Version |
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