Process Payments (30.4)

Business Process Overview

The Process Payments business process is within the Disbursements Management (DM) business process grouping. DM includes a collection of business processes that:

• Manage Supplier information, including demographic and payment information for tax withholding and reporting purposes.
• Support the disbursement process for State obligations from encumbrance through payment request, payment creation, and Escheatment; and
• Perform month-end and year-end closing activities.

The Process Payments business process includes the Payment of scheduled payments, the creation of Warrants and electronic payments, and the generation of payment files.

The business subprocesses included are:

• 30.4.1 – Process Pay Cycle
• 30.4.2 – Process Warrant Payments

Appendix:

• Appendix A - Budget Period and Budget Date

The Process Payments business process consists of business subprocesses that include selecting Vouchers scheduled for payment, creating electronic and warrant payments, verifying sufficient cash is available for creating the payments, transmitting payment files to the bank via Financial Gateway, and creating payment registers, Remittance Advice, and information required for transparency sites.

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• Default payment terms are identified on the Supplier record.
• Payment Terms can be updated on the Voucher. The Payment Term included on the voucher is what is used for the Payment to the Supplier.
• Suppliers must have an approved record and have no holds to receive payment.
• Suppliers must have a valid TIN and Business Designation to receive a payment for 1099 applicable Account values.
• Posted vouchers identify the applicable schedule date for payment processing.
• An interface between the bank and Florida PALM Financial Gateway is established.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process. 

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

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