Agency AR Deposit Processor
-
Print
-
DarkLight
-
PDF
Agency AR Deposit Processor
-
Print
-
DarkLight
-
PDF
Article summary
Did you find this summary helpful?
Thank you for your feedback
Role Description and Responsibilities
The Agency AR Deposit Processor is the agency role responsible for creating and updating the deposit, payment, and accounting. Role responsibilities include:
- Creating and updating deposits
- Viewing and reviewing returned items and debit memos
- Submitting the Research Reconciliation Assistance Request form
- Viewing custom ACH NOC page
- Running AR data reports
- Viewing AR Deposit and payment inquiry data
- Responsible for month end period close preparations.
- Reviews any pending transactions that have not been approved and posted.
- Reviews alerts to update errors and monitors to understand the transaction lifecycle for the next action in the system.
- Reviews exceptions and determines if the errors should be adjusted or a value needs to be added/changed.
Role Functions
The following table describes what the Agency AR Deposit Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Managing Direct Journal Deposits | Manually Creating Deposit and Accounting Entries | ARW002 | |
Managing Direct Journal Deposits | Creating Deposit and Accounting Entries via Spreadsheet Upload | N/A | |
Managing Direct Journal Deposits | Reviewing and Reconciling Deposits | N/A | |
Managing Direct Journal Deposits | Processing Deposits through Workflow | N/A | |
Managing Direct Journal Deposits | Managing Exceptions | ARW002 | |
Managing AR Deposits | Manually Creating a Customer Payment | N/A | |
Managing AR Deposits | Creating a Customer Payment by Spreadsheet Upload | N/A | |
Managing AR Deposits | Reviewing and Reconciling Deposits | N/A | |
Managing AR Deposits | Building a Payment Worksheet | N/A | |
Managing AR Deposits | Processing a Customer Overpayment | N/A | |
Managing AR Deposits | Processing a Returned Item related to a Customer and AR Item | N/A | |
Managing Returned Items | Managing Edit Errors | 60.2.1 Direct Journal Deposits, 60.2.2 AR Deposits, 60.2.3 Returned Items | ARW002 |
Managing Returned Items | Managing Cash Exceptions | ARW002 | |
Managing Returned Items | Reclassifying Accounting on a Returned Item | N/A | |
Managing Direct Journal Deposits | Submitting a Research Request/Reconciliation Assistance Form | N/A |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency AR Deposit Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency AR Deposit Approver | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
N/A
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
Was this article helpful?
