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Agency GL Fiscal Approver
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Role Description and Responsibilities
The Agency GL Fiscal Approver is an agency management role with budgeting and accounting authority. Role responsibilities include:
- Reviews, updates, approves, or denies the Fund Questionnaire Form submitted by the Agency GL COA Maintainer.
- Reviews, updates, approves, or denies the ChartField Request Form submitted by the Agency GL COA Maintainer.
- Reviews and confirms Budgetary Value Combination edits.
Role Functions
The following table describes what the Agency GL Fiscal Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
---|---|---|---|
Managing ChartFields Requests | Processing and Completing the ChartField Request and Fund Questionnaire Form - Agency | GLW002, GLW003 | |
Managing ChartFields Requests | Requesting a Budgetary Value Combination Edit - Agency | GLW002, GLW003 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency GL Fiscal Approver, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
---|---|---|
Agency GL COA Maintainer | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The GL Reporter and GL Viewer roles are automatically assigned to the Agency GL Fiscal Approver role and do not require a separate assignment.
Version History
Date | Revision Description |
---|---|
05/19/2025 | Original Version |