Agency GL Fiscal Approver
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Agency GL Fiscal Approver

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Article summary

Role Description and Responsibilities

The Agency GL Fiscal Approver is an agency management role with budgeting and accounting authority. Role responsibilities include:

  • Reviews, updates, approves, or denies the Fund Questionnaire Form submitted by the Agency GL COA Maintainer.
  • Reviews, updates, approves, or denies the ChartField Request Form submitted by the Agency GL COA Maintainer.
  • Reviews and confirms Budgetary Value Combination edits.

Role Functions

The following table describes what the Agency GL Fiscal Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.

Topic

Activity

Business Process

Related Workflow

Managing ChartFields Requests

Processing and Completing the ChartField Request and Fund Questionnaire Form - Agency

10.1.1. Agency Add or Modify ChartField Values

GLW002, GLW003

Managing ChartFields Requests

Requesting a Budgetary Value Combination Edit - Agency

10.1.1. Agency Add or Modify ChartField Values

GLW002, GLW003

Conflicts with Other Roles

The table below includes the roles that conflict with the Agency GL Fiscal Approver, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.

End User Role

Type of Conflict

Reasoning

Agency GL COA Maintainer

System Enforced Restriction

It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction.

Agency GL COA Maintainer must not be able to authorize fund and account requests. A user that has both the Agency GL COA Maintainer and the Agency GL Fiscal Approver will not be able to approve a request they created.

Learning Path

This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.

Topic

Activity

Learning Material



Coming Soon

Other Information

This section includes additional information about this role’s relationships to other roles.

  • The GL Reporter and GL Viewer roles are automatically assigned to the Agency GL Fiscal Approver role and do not require a separate assignment.

Version History

Date

Revision Description

05/19/2025

Original Version


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