Agency GL Journal Approver
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Agency GL Journal Approver
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Role Description and Responsibilities
The Agency GL Journal Approver role is responsible for reviewing and approving agency GL journals. Role Responsibilities include:
- Reviews, denies, and approves agency-initiated GL journals.
Role Functions
The following table describes what the Agency GL Journal Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Processing Journals | Approving and Denying a GL Journal | GLW001 | |
Processing Journals | Managing Budget and Cash Exceptions | GLW001 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency GL Journal Approver, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency GL Journal Processor | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. A user that has both the Agency GL Journal Processor role and the Agency GL Journal Approver role will not be able to approve a journal they entered. |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The GL Reporter and GL Viewer roles are automatically assigned to the Agency GL Journal Approver role and do not require a separate assignment.
- The Agency GL Journals Approver approves GL Journals created by the Agency GL Journal Processor.
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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