Agency KK Budget Processor
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Agency KK Budget Processor
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Role Description and Responsibilities
The Agency KK Budget Processor is the agency role responsible for the creation, adjustment, and monitoring of agency allotments and revenue estimates; manage and resolve of budget and cash exceptions; and the upload of allotments and revenue estimates budget journals with the Inbound Budget Journal Spreadsheet. Role responsibilities include:
- Creates and submits appropriations, releases, and reserves budget journals via manual entry and spreadsheet upload.
- Manages budget and cash check exceptions.
- Manages the correction of edit check errors.
- Manages spreadsheet upload and interface loads, along with errors.
- Submits the Override Request Form.
- Supports the Perform Budget Close processes (Carry Forward, Certified Forward, and Continuing Appropriations).
Role Functions
The following table describes what the Agency KK Budget Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Managing Agency Budget Allotments or Revenue Estimates | Creating or Modifying an Allotment or Revenue Estimate – Online Manually or Spreadsheet Upload | 20.1.2 Manage Agency Allotments | KKW001 |
Managing Agency Budget Allotments or Revenue Estimates | Verifying Budget Allotments and Revenue Estimates Loads | 20.1.2 Manage Agency Allotments | KKW001 |
Managing Agency Budget Allotments or Revenue Estimates | Managing the Correction of Edit Check Errors | 20.1.2 Manage Agency Allotments | KKW001 |
Managing Budget, Cash, and Invest Balance Exceptions | Managing Budget and Cash Check Exceptions | 20.1.2 Manage Agency Allotments | N/A |
Managing the Override Request Form | Initiating an Override Request Form | KKW002 | |
Managing the Override Request Form | Processing an Override Request Form | KKW002 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency KK Budget Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency KK Budget Maintainer | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Agency AP Processor | SOD | A user with the ability to create or update budget journals should not have the ability to enter, update or approve vouchers. |
Agency AP Approver | ||
Agency AP Spreadsheet Upload Processor | ||
Agency AP Retiree Voucher Processor |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The KK Reporter and KK Viewer roles are automatically assigned to the Agency KK Budget Processor role and does not require separate a separate assignment.
Version History
Date | Revision Description |
|---|---|
05/19/2024 | Original Version |
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