Appendix A - Commitment Control Date Concepts

Commitment Control (KK) module uses different data concepts to control and track transaction processing in related modules: 

Budget Period

• Represents the State of Florida’s fiscal year from July 1 through June 30, i.e., appropriations year.
• The four-digit value is the last year of the designated fiscal year. i.e., fiscal year 23/24 will be the budget period 2024.
• Will remain open to enable Carry Forward, Fixed Capital Outlay, and Continuing Appropriations transactions to process using prior years’ appropriations.
• Used only in Commitment Control on budget journal transactions (i.e., appropriations load, agency allotments and revenue estimates budget journals, Enterprise manual budget adjustments).

Budget Period field on Budget Journal line

Budget Date

• Represents a calendar date field on module transactions.
• Budget date will default to the current date when a new transaction is created in Florida PALM.
• Agencies using current fiscal year appropriations, the budget date does not need to be changed, as it defaults to the current date.
• Agencies using Fixed Capital Outlay and/or Continuing Appropriations, the budget date should be changed to 06/30/XXXX, where XXXX is the budget period (i.e., 06/30/2022 = Budget Period 2022 = FY 21/22).
• Based on the budget date entered, budget checking functionality checks the transaction against the appropriate budget period (i.e., FY).

Budget Date for Designated Transactions

• Carry Forward/Certified Forward Period
  • The budget date is recorded as 06/30/XXXX, where XXXX represents the budget period from which to expand.
  • During the Carry Forward/Certified Forward period, the budget period represents the fiscal year just ended.
• Fixed Capital Outlay
  • The budget date is recorded as 06/30/XXXX, where XXXX represents the budget period (i.e., appropriations year) from which to expend.
  • Could be any prior budget period with FCO appropriations remaining balance.
• Continuing Appropriations
  • The budget date is recorded as 06/30/XXXX, where XXXX represents the budget period from which expend.

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