Appendix B - Commitment Control Date Concepts (30.2)

Commitment Control uses different date concepts to control and track transaction processing in related modules, which are Budget Period and Budget Date.

Budget Period

• Represents the State of Florida’s fiscal year (FY) that runs from July 1 through June 30, (i.e., Appropriations year).
• Four-digit value that is the last year of the designated Fiscal Year, (i.e., FY 23/24 will be budget period 2024).
• Will remain open to enable Carry Forward, Fixed Capital Outlay and Continuing Appropriations transactions to process using prior years’ appropriations.
• The budget period field is in the Commitment Control Module.
• Used only on budget journal transactions (i.e., appropriations load, agency allotment budget journals, Enterprise manual budget adjustments).

Budget Period field on Budget Journal file

Budget Date

• Represents a calendar date field on module transactions.
• Budget date will default to the current date when a new transaction is created in Florida PALM.
  • For Agencies using current fiscal year appropriations, the budget date does not need to be changed, as it defaults to the current date.
  • For Agencies using Fixed Capital Outlay and/or Continuing Appropriation, the budget date should be changed to 06/30/XXXX, where XXXX is the budget period (i.e., 06/30/2022 = Budget Period 2022 = FY 21/22)
• Based on the budget date entered, budget checking functionality checks the transaction against the appropriate budget period (i.e., FY). 

Budget Date for Designated Transactions

• Carry Forward / Certified Forward Period
  • Budget date is recorded as 06/30/XXXX where XXXX represents the budget period from which to expend.
  • During the Carry Forward / Certified Forward period, this is the budget period representing the FY just ended.
• Fixed Capital Outlay
  • Budget date is recorded as 06/30/XXXX where XXXX represents the budget period (i.e., appropriations year) from which to expend.
  • Could be any prior budget period with FCO appropriations remaining balance.
• Continuing Appropriations
  • Budget date is recorded as 06/30/XXXX where XXXX represents the budget period from which to expend.

Budget Date field on Encumbrance (PO) Distribution line

Budget Date Field on Voucher Line

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