Deploy and Maintain Assets (40.2)

Business Process Overview

The Deploy and Maintain Assets business process is within the Asset Accounting and Management (AAM) business process grouping. AAM includes a collection of business processes that:

• Manage the records of agency property that supports Statewide operations, including financial and custodial information.
• Establish the controls that ensure the integrity of statewide financial reporting; and
• Perform month-end and year-end closing activities.

 This business process includes maintenance of asset records over an asset's life cycle, including record maintenance, depreciation, transfers, dispositions, physical inventory, and Asset Mass Transfers.

 The business subprocess included are:

• 40.2.1 – Deploy and Maintain Assets
• 40.2.2 – InterUnit Asset Transfer
• 40.2.3 – Intraunit Asset Transfer
• 40.2.4 – Asset Disposal
• 40.2.5 – Physical Inventory
• 40.2.6 – Asset Mass Transfers

 In accordance with section 216.102(1), Florida Statutes (F.S), the Agency AM Asset Custodian (Custodian) maintains financial and physical information of State-owned assets. Maintenance of asset records in Florida PALM includes scheduling regular, periodic functions such as depreciation, inventory, transfers, disposals, and end-of-period closing activities. Maintenance also includes on-demand updates that reflect daily activities, such as a change in asset status. Effective record maintenance also supports compliance with requirements for the recording of assets outlined in section 273.02, F.S., and related rules cited in Florida Administrative Code (F.A.C).

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• Asset maintenance applies to asset records already established.
• Role-Based Access Control is used to restrict system access to authorized users 
• Policy determines user access that is administered at the Statewide versus agency level

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process. 

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