Deposit Lifecycle
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Deposit Lifecycle
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Deposit and Apply Receipts
Associated Business Process
60.2 Deposit and Apply Receipts
Interfaces
The table below provides the Interface IDs for each interface identified with 60.2 Deposit and Apply Receipts.
Interface Number | Interface Description | Business Process or Sub-Process |
|---|---|---|
ARI007 | Inbound Deposit Data – Inbound interface file that provides direct journal and customer deposit information from business systems. | |
ARI010 | Inbound Deposit Spreadsheet Upload – Inbound interface file that provides direct journal and AR deposit information via a spreadsheet (Excel) upload. | |
ARI012 | Outbound ACH NOC Deposit Data – Outbound interface file that provides detailed ACH Notification of Change information transmitted to agencies. | |
ARI020 | Outbound Returned Items Data – Outbound interface file that provides returned item data, including images, to agencies. | |
ARI022 | Inbound Returned Item Check Data – Inbound interface file that provides returned item check data, including images. | |
| ARI033 | Inbound ACH NOC and Return Deposit Data – Inbound interface from NIC that provides ACH returned and ACH details related to customer drafts requiring banking information changes. | 60.2.4 Manage Electronic Receipts Data |
| ARI024 | Outbound Deposit Data – Outbound interface file that provides Item payment and Direct journal payment data to business systems. | 60.2.1 Direct Journal Deposits |
Conversions
No agency conversions are planned.
Reports
Key Reports are displayed as icons on the Business Process Flow Diagrams. The table below provides the reports related to 60.2 Deposit and Apply Receipts during a particular process step or used to support the completion of a process step.
Report RICEFW ID | Report Description | Business Process or Sub-Process |
|---|---|---|
ARR007 | Deposit Report – Provides detailed information for deposits. | |
ARR020 | Reconciled Deposits Report – Provides reconciled deposits. Report can be used to monitor deposits that have been reconciled. | |
ARR021 | Unreconciled Deposits Report – Provides a list of unreconciled deposits. The report includes unreconciled bank data to assist with deposit entries that are needed in the system for reconciliation. | |
ARR024 | Debit Memo – Provides returned item information (includes image for returned checks). | |
ARR070 | DOR Agency Deposit Report – Provides a list of Agency Deposit transactions that were entered by DOR. | |
KKR023 | Revenue Report – Provides revenue estimates, revenue recognized, and revenue collected by Fund, Budget Entity, Category, and Account by ChartField combinations. | |
KKR058 | Budget and Cash Checking Exceptions/Warnings Report – Lists transactions, budget and cash check exceptions, and warnings, along with transaction amounts, to include the type of exception and where an override was applied. | 60.2.1 Direct Journal Deposits 60.2.3 Returned Items |
Data Structure
Agencies use business systems and/or 3rd party providers to process customer transactions, receive customer payments, and process deposits. Direct journal deposits are used to record deposits that are not normally associated with a customer or outstanding receivable, whereas Accounts Receivable (AR) Deposits are associated with a customer and outstanding receivable. Once the deposit is recorded in Florida PALM, it is verified and reconciled to the bank statement and the fund cash and revenue balances are updated in Florida PALM.
The deposit interface uses a standardized format to upload detailed deposit information. Deposits can be applied to an AR Item or journaled directly to the GL. During the Financials Wave, agencies will interface direct journal payments and payments that are associated with open AR Items. Certain deposit types will not be processed by this interface, such as interunit or debit memo deposit types. AR Item IDs entered in the interface should match to an Item ID in Florida PALM. Agencies can enter Customer Item payment and direct journal payments within the same deposit. Multiple payments may be associated with a deposit. Similarly, multiple distribution lines may be associated with an interfaced direct journal deposit. If an AR Item payment has been flagged for payment predictor, the payment is automatically posted if payment predictor is able to successfully match and apply the payment to the open AR Item. Posting of this payment will occur after batch processes are run in Florida PALM. If an AR Item payment has not been flagged for payment predictor, an Agency Deposit Processor will need to apply the payment to an open Item within the system. After the payment has been applied to an open Item, the payment will be posted by the next batch process.
Deposit Structure
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