Process Daily Payroll Tax Data (100.8.1)
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Process Daily Payroll Tax Data (100.8.1)
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Business Process Overview
Process Daily Payroll Tax Data encompasses the daily gathering of employee tax withholdings, employer tax liabilities, and tax payments made to taxing authorities. Tax payments due are also calculated and managed daily along with reconciling the tax trust accounts.
Business Process Diagram
Business Roles
The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, are representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.
- BOSP Tax Maintainer: BOSP role responsible for managing tax payment processes with the ability to update tax configuration.
Business Process Flows Details
The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.
Process Step ID | Process Step Title | Description of Process |
|---|---|---|
1 | Tax Data Table Update Process | After the payroll cycle completes for the day, all tax related employee withholdings and employer liabilities will be stored in the tax data table for reporting and tracking. |
2 | Review Daily Tax Reports | BOSP Tax Maintainer will review the Daily Tax Activity Report and the Projected Tax Liability Report. If a tax deposit is needed, proceed to step 3, Select Tax Payments from Tax Settlement Page. If no tax deposits are needed, proceed to step 4, Reconcile Tax Trust Funds. |
3 | Select Tax Payments from the Tax Settlement Page | If a tax deposit is needed, the BOSP Tax Maintainer will select the tax class items from the Tax Settlement Page to be paid. The page will total all amounts to paid and update the tax data table when the page is saved. After tax payments selections are made, the BOSP Tax Maintainer will process a voucher request through Accounts Payable as described in 30.3 Enter and Process Vouchers. |
4 | Reconcile Tax Trust Funds | If needed, the BOSP Tax Maintainer will use the Tax Data page information to reconcile tax data table balances with the tax trust fund balances. |
Accounting Events
The accounting and budget events associated with this Business Process are cataloged in the Accounting and Budget Events Inventory. Each event in the BPM flow includes a unique Accounting Event ID, which links directly to a corresponding entry in the Accounting and Budget Events Inventory. This inventory provides detailed information on the accounting treatment and budget impacts of each event, including associated journal entries, ChartFields, and relevant modules. Agencies should reference the Accounting and Budget Events Inventory for a comprehensive view of how each accounting event is handled in Florida PALM.
Reports
Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.
Report Number | Report RICEFW ID | Report Description | Report Source | Report Frequency | Audience |
|---|---|---|---|---|---|
R1 | PRR038 | Daily Tax Activity Report – A report that lists all activity on the tax data table for the respective day. | PeopleSoft | Daily | BOSP |
R2 | PRR039 | Projected Tax Liability Report – A report of projected upcoming tax deposits. | PeopleSoft | Daily | BOSP |
Interfaces
The table below provides the Interfaces identified on the Business Process.
Interface Number | Interface Description | Interface Frequency | Source | Target |
|---|---|---|---|---|
N/A |
Forms
The table below provides the forms identified on this Business Process.
Form Number | Form Description | Audience |
|---|---|---|
N/A |
Workflows
The table below provides the workflows identified on this Business Process.
Workflow Number | Workflow Description | Audience |
|---|---|---|
N/A |
Version History
Date | Revision Description |
|---|---|
07/30/2024 | Original Version |
| 09/24/2024 | Administrative Update - removed canceled DW report PRR040 (R3). |
| 05/07/2025 | Administrative updates to apply the following changes based on Narrative update dated 04/24/2025: Updates to 100.8.1:
|
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