Process Redistributions (100.7.3)
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Process Redistributions (100.7.3)
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Business Process Overview
The Process Redistributions process outlines the steps taken to redistribute payroll accounting costs that have already occurred. Agencies will identify accounting rows that need to be redistributed and then follow 110.3.5 Inter/IntraUnit Reclassifications to manually enter reclassification information into Florida PALM, send an interface with the reclassification transactions, or use spreadsheet upload functionality to submit reclassifications. The reclassifications are then synced back to the Financials HR Accounting Line table, allowing agencies to review the changes on the HR Accounting Line Report in Financials.
Business Process Diagram
Business Roles
The Business Process Flow Diagrams use horizontal swim lanes to depict where activities are performed by different parties or systems. Each swim lane is titled with a role, either agency-based or within DFS, and in some cases, are representative of an external entity or system. The swim lanes may change from page to page within a single business subprocess as more or fewer roles are required to execute sections of the business subprocess.
- Agency Payroll Accounting Reporter: Agency role responsible for reviewing and/or distributing payroll accounting reports.
Business Process Flows Details
The tables below describe steps in each business subprocess as reflected on the Business Process Flow Diagrams. The tables also reflect information associated with each step describing the intent of the specific process. Florida PALM screenshots are included within the sections to allow connections to be made from specific business subprocess steps to screens within Florida PALM. This information should be read in conjunction with the Business Process Flow Diagrams.
| Process Step ID | Process Step Title | Description of Process |
|---|---|---|
Agency Identifies Accounting Rows Needing Redistribution | Agency identifies accounting rows needing distribution from their Agency Business Systems. Follow the 110.3.5 Inter/IntraUnit Reclassifications process to complete redistributions. | |
2 | Identify Payroll Accounting Rows Needing Redistribution | Agency Payroll Accounting Reporter identifies accounting rows needing redistribution from the HR Accounting Line Report. Follow the 110.3.5 Inter/IntraUnit Reclassifications process to complete redistributions. |
3 | Sync Payroll Reclassifications to FIN HR Accounting Line | Payroll Reclassification transactions will be synced from IU Transaction Detail record to the FIN HR Accounting Line. |
4 | Review Agency Payroll Accounting Redistributions | Agency Payroll Accounting Reporter reviews the HR Accounting Line Report to confirm reclassifications posted as expected. |
Accounting Events
The accounting and budget events associated with this Business Process are cataloged in the Accounting and Budget Events Inventory. Each event in the BPM flow includes a unique Accounting Event ID, which links directly to a corresponding entry in the Accounting and Budget Events Inventory. This inventory provides detailed information on the accounting treatment and budget impacts of each event, including associated journal entries, ChartFields, and relevant modules. Agencies should reference the Accounting and Budget Events Inventory for a comprehensive view of how each accounting event is handled in Florida PALM.
Reports
Key Reports are displayed as icons with the Report Number on this Business Process. The table below provides the reports identified to be produced at a particular process step or is used to support the completion of a process step.
Report Number | Report RICEFW ID | Report Description | Report Source | Report Frequency | Audience |
|---|---|---|---|---|---|
R6 | PRR001 | HR Accounting Line Report – A report that records the elements of issued payroll (payments made) with associated payment data, by each unique transaction to employee master record pay history (e.g., payment date, pay period, payment number, state's chart of account code, amount paid). | Peoplesoft | On Demand | BOSP, Agency |
Interfaces
The table below provides the Interfaces identified on the Business Process.
Interface Number | Interface Description | Interface Frequency | Source | Target |
|---|---|---|---|---|
N/A |
Forms
The table below provides the forms identified on this Business Process.
Form Number | Form Description | Audience |
|---|---|---|
N/A |
Workflows
The table below provides the workflows identified on this Business Process.
Workflow Number | Workflow Description | Audience |
|---|---|---|
N/A |
Version History
Date | Revision Description |
|---|---|
07/30/2024 | Original Version |
| 05/07/2025 | Administrative updates to apply the following changes based on Narrative update dated 04/24/2025: Updates to 100.7.3:
|
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