Enter and Process Journals (10.2)

Business Process Overview

This business process addresses how the General Ledger (GL) is updated and maintained. The Enter and Process Journals business process is within the Account Management and Financial Reporting (AMFR) business process grouping. AMFR includes a collection of business processes that:

• Establish the statewide accounting framework and provide for agency-specific accounting and reporting needs
• Update the general ledger and maintain the integrity of the financial activities
• Perform month-end and year-end closing and reporting activities

The Florida PALM GL manages the financial accounts used to record, summarize, and report financial data. The Enter and Process Journals business process addresses how agency and enterprise users create and post journal entries within the GL. This business process also addresses how accounting entries, which are created in Florida PALM source modules, are posted to the GL and the systematic process to validate journal entries is performed.

The business subprocesses included are:

• 10.2.1 – Source Module Journal Entry
• 10.2.2 – Edit Check
• 10.2.3 – Agency Create and Approve Journals
• 10.2.4 – Enterprise Create and Approve Journals

Appendices:

• Appendix A - Accounting Data Concepts
• Appendix B - General Ledger Journal Sources
• Appendix C - Investment Activity Entry Page
• Appendix D - Financials Wave Journal Source Workflow

Dependencies and Constraints

Dependencies and Constraints describe any conditions or criteria that impact how or when the business process should be executed. These could be set within Florida PALM or from external sources (i.e., Law or Rule).

• Summarized transactions from source modules are recorded in the GL
• Direct entry into the GL is budget and cash checked prior to posting the journal
• GL journals are subject to approval Workflow, based upon the needs of the agency and DFS, prior to posting the journal

Agency Configurations

The table below identifies the Agency Configurations related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

Conversions

The table below identifies the Conversions related to this Business Process. These items are not included within the Business Flow Diagrams; however, these items are important elements of each Business Process.

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