Enter and Process Journals Lifecycle

Updated on 03 Jul 2024
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Associated Business Process

10.2 Enter and Process Journals

Interfaces

The table below provides the Interface IDs for each interface identified with 10.2 Enter and Process Journals.

Interface Number	Interface Description	Business Process or Sub-Process
GLI002	Outbound Actuals Extract – Outbound interface containing transactions posted to the Actuals ledger.	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals
GLI006	Inbound Journal Entry – Inbound interface containing journal entries from select agencies.	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals
GLI011	Inbound Journal Spreadsheet Upload – Inbound interface containing journal entries loaded into the system in mass via the spreadsheet (Excel) upload functionality for select agencies.	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals
GLI051	Outbound Detail GL Journal – Outbound interface file containing detailed GL journal information, to include ChartField and transaction details.	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals

Conversions

Conversion Number	Conversion Description	Business Process or Sub-Process
GLC001	Ledger – Conversion of beginning balances for statewide and agency-level data	10.2 Enter and Process Journals

Reports

Key Reports are displayed as icons on the Business Process Flow Diagrams. The table below provides the reports related to General Ledger Journals during a particular process step or used to support the completion of a process step.

Report RICEFW ID	Report Description	Business Process or Sub-Process
GLR140	Journals with Edit Errors (WorkCenter) – Specifies edit errors that require action.	10.2.2 Edit Check
GLR133	Incomplete Journals (WorkCenter) – Displays a list of journals that are saved with an incomplete status.	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals
GLR132	Journals Ready for Processing (WorkCenter) – Displays a list of journals that are not posted but available for processing (edit, budget check, and post).	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals
GLR136	Journals Pending My Approval (WorkCenter) – Specifies journals that are pending approval from the current user.	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals
GLR143	Journals - Commitment Control Exceptions (WorkCenter) – Displays a list of journals with budget check exceptions that require action.	10.2.3 Create and Approve Journals 10.2.4 Enterprise Create and Approve Journals

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Analyze and Reconcile Accounts Lifecycle

Table of contents

Associated Business Process
Interfaces
Conversions
Reports