Outbound Asset Physical Inventory CSV File Extract (AMI004)
- 29 May 2024
- 2 Minutes to read
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Outbound Asset Physical Inventory CSV File Extract (AMI004)
- Updated on 29 May 2024
- 2 Minutes to read
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Interface Description
The Florida PALM Physical Inventory process extracts the Asset data into a sequential file from the database. This file is generated and saved for the agency to perform the physical inventory. The physical inventory results are then loaded into Florida PALM. The physical inventory results are reviewed and verified to generate results that compare the inventoried data to asset data within Florida PALM. Based on the Inventory result, assets are added, retired, transferred, updated, etc. in Florida PALM.
This outbound interface extracts only Asset Physical Inventory details such as Asset IDs, tag numbers, serial numbers, manufacturers, models, descriptions, departments, locations, etc., required to perform the actual Physical Inventory of assets. The AMI004 interface will extract Asset Physical Inventory details in a CSV file.
Click below to view the conversion file layout and sample data file.
Business Process Model
This interface can be found in the following business processes:
Selection Criteria
The interface data selection criteria includes the following:
Data Field | Data Field Details |
|---|---|
Physical Inventory ID (Required) | A search list of the available Physical Inventory IDs for selection. |
Format (Required) | A dropdown of the available file formats. |
Export File Name (Required) | A free text field where the file path and name of the extract are specified. |
File Layout
Field names and descriptions from the interface layout are provided below.
Data Field Name | Record Type | Data Field Description |
|---|---|---|
TAG_NUMBER | Detail | The user defined tag number that has been assigned to the asset. |
SERIAL_ID | Detail | Serial number of asset being recorded in Florida PALM. |
ASSET_ID | Detail | Florida PALM generated Asset ID. |
DEPTID | Detail | BU Organization that manages and safeguards the asset. Organization ChartField allows agencies to manage and report asset according to agency's operational/hierarchical structure. |
MODEL | Detail | Model of the Asset. |
LOCATION | Detail | The current location of this asset (usually BU main location or primary safe-keeping address). The value entered must be a valid Florida PALM location code. |
AREA ID | Detail | Agency administered field that identifies a more specific area within the location that houses the asset. |
DESCR | Detail | Long description of the asset (30-character). |
CUSTODIAN | Detail | Individual Authorized to Manage and Safeguard the Asset |
EMPLID | Detail | The Employee ID of the custodian responsible for this asset. |
CUSTODIAN_DEPTID | Detail | Identifies the Asset Custodian Organization. |
MANUFACTURER | Detail | Identifies the Manufacturer of the asset. |
MATCH_STATUS | Detail | Identifies the Physical Inventory Match Status. |
REVIEW_SW | Detail | Indicates if Manual Review of Asset Record is Required. |
IP_ADDRESS | Detail | Indicates the Internet Protocol Address. |
IP_ALIAS | Detail | Indicates the Internet Address Alias. |
SOFTWARE_VERSION | Detail | This field is used for processing purpose and may not have target record. |
IT_ASSET_ID | Detail | Indicates the IT Asset ID |
SCAN_BUSINESS_UNIT | Detail | Used to define an organization or organizational subset that is independent with regards to one or more accounting or operational functions for AM. |
HAND_HELD_OPERATOR | Detail | Identifies the Hand Held Operator. |
COMMENTS | Detail | The comments associated with the assets that appear on the asset record. This is a free text field (8529-character). |
Version History
Date | Revision Description |
|---|---|
03/12/2024 | Original Version |
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