Receivable Lifecycle
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Receivable Lifecycle
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Enter and Maintain Receivables
Associated Business Process
60.1 Enter and Maintain Receivables
Interfaces
The table below provides the Interface IDs for each interface identified with 60.1 Enter and Maintain Receivables.
Interface Number | Interface Description | Business Process or Sub-Process |
|---|---|---|
ARI011 | Inbound AR Data – Inbound interface that provides Accounts Receivable data from agency business systems. | |
ARI008 | Inbound AR Data Spreadsheet Upload – Inbound interface that provides Accounts Receivable data via spreadsheet (Excel) upload. | |
ARI034 | Outbound AR Data – Outbound interface file that provides Item (AR) data to business systems. |
Conversions
The table below identifies the Conversions related to 60.1 Enter and Maintain Receivables. These items are not included within the Business Flow Diagrams; however, these items are important elements of preparing for Florida PALM.
Conversion Number | Conversion Description | Business Process or Sub-Process |
|---|---|---|
ARC002 | Open Accounts Receivables – Conversion of open customer level detail accounts receivable subject to collection or required to be tracked for other purposes. |
Reports
Key Reports are displayed as icons on the Business Process Flow Diagrams. The table below provides the reports related to 60. 1 Enter and Maintain Receivables during a particular process step or used to support the completion of a process step.
Report RICEFW ID | Report Description | Business Process or Sub-Process |
|---|---|---|
ARR025 | AR Data Report – Provides AR data including pending items to agencies for analysis purposes. |
Data Structure
Beginning with Financials Wave agencies may choose to use Florida PALM to process customer receivable transactions and customer payments. Users may create AR Items directly in Florida PALM via the online entry page or through an interface. Accounts Receivables (AR) Items are created and normally associated with a customer. Customer payments are used to record deposits which are then matched to an Item in Florida PALM. Florida PALM provides AR Item record structure that allows each agency to maintain its own Item information for tracking receivables and revenues. Item records capture values such as customer, Item ID, Item balance, As of Date, payment terms, due date and accounting entries associated to an AR Item.
Items interfaced to Florida PALM will be available for a deposit to be applied through Payment Worksheet or matched through the Payment Predictor process.
All receivables interfaced to Florida PALM through inbound interfaces will be pre-approved. However, based on certain criteria specified in ARW003 (e.g., non-revenue accounts), some deposits may be subject to agency and DFS/A&A approval. The Inbound interface will load pending AR Items to Florida PALM from Agency Business Systems. Florida PALM uses a system generated Group ID to bundle pending Items. There should be at least one pending Item within an Item Group. Agencies can enter multiple pending AR Items in one Item Group provided the Group Control Amount contains the total amount of all the pending Items and Group Control Count is the total number of Items in the Item group. AR pending Items that were successfully posted by the batch process will be available and viewed through the View/Update Item Details page and the ARR025 AR Data Report. Also, these AR Items will be available through outbound interface ARI034 Outbound AR Data.
Accounts Receivable Data (Initial Load)
Accounts Receivable Data
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