Agency AP Approver
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Agency AP Approver
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Role Description and Responsibilities
The Agency AP Approver is the agency role responsible for authorizing approval of Vouchers. Role responsibilities include:
- Reviews vouchers.
- Approves and denying vouchers.
- Reviews voucher related reports.
- Viewing GL reports and inquiry pages to review related journal information.
- Viewing KK reports and inquiry pages to review related cash and budget check exceptions.
Role Functions
The following table describes what the Agency AP Approver does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Processing Voucher | Reviewing, Approving and Denying Vouchers | APW001 | |
Managing Deleted Vouchers | Managing Deleted Vouchers | APW001 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency AP Approver including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency AP Processor | System Enforced Restriction | It is a standard practice for a Processor not to approve their own transactions, thus the system enforces this restriction. |
Agency AP Supplier Processor | SOD | Users with the ability to request new suppliers or supplier updates should not have the ability to enter or approve vouchers. Users with the ability to establish budgets or resolve cash exceptions should not be able to approve vouchers for payment. |
| Agency KK Budget Maintainer | ||
| Agency KK Budget Processor | ||
| Agency KK Cash Maintainer | ||
| Agency KK Spreadsheet Upload Processor |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The Agency AP Approver approves vouchers to the next level approver (Agency AP Finance & Accounting (FA) Approver) as applicable.
- The AP Reporter, AP Viewer, GL Reporter, GL Viewer, KK Reporter, and KK Viewer roles are automatically assigned to the Agency AP Approver and will not require separate assignment.
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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