Agency AP Supplier Processor
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Agency AP Supplier Processor

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Article summary

Role Description and Responsibilities

The Agency AP Supplier Processor is the agency role responsible for submitting request to add and update Supplier. Role responsibilities include:

  • Creates and submits Supplier Registration Form.
  • Creates and submits Supplier Change Request Form.
  • Views supplier information.
  • Reviews related reports.

Role Functions

The following table describes what the Agency AP Supplier Processor does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.

Topic

Activity

Business Process

Related Workflow

Managing Supplier Records

Finding and Reviewing Supplier Records

30.1.1 Add and Update Suppliers Online

APW003, APW005

Managing Supplier Records

Completing a Supplier Registration Form

30.1.1 Add and Update Suppliers Online

APW003, APW005

Managing Supplier Records

Managing Supplier Registration and Change Requests

30.1.1 Add and Update Suppliers Online

APW003, APW005

Managing Supplier Records

Completing a Supplier Change Request Form

30.1.1 Add and Update Suppliers Online

APW003, APW005

Conflicts with Other Roles

The table below includes the roles that conflict with the Agency AP Supplier Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.

End User Role

Type of Conflict

Reasoning

Agency AP Processor

SOD

Users with the ability to request new suppliers or supplier updates should not have the ability to enter or approve vouchers or carry forward payables.

Agency AP Approver

Agency AP F&A Approver

Agency AP Retiree Voucher Processor
Agency AP Spreadsheet Upload Processor

Agency Encumbrance Processor

Agency Encumbrance Approver

Carry Forward Payables Processor

Carry Forward Spreadsheet Upload Processor

Learning Path

This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.

Topic

Activity

Learning Material



Coming Soon

Other Information

This section includes additional information about this role’s relationships to other roles.

  • The Agency AP Supplier Processor creates and submits requests for supplier additions and updates via the Supplier Request Form to a DFS AP Supplier Approver.
  • The AP Reporter and AP Supplier Viewer roles are automatically assigned to the Agency AP Processor and do not require separate assignment.

Version History

Date

Revision Description

05/19/2025

Original Version


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