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Agency GM Processor
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Role Description and Responsibilities
This role is only applicable to agencies (11000-LEG, 41000-DLA, and 42000-DACS) statutorily exempt from using FACTS.
The Agency GM Processor is the agency role responsible for entering information on the Grant Information Page. Role responsibilities include:
- Enters information on the Grant Information Page.
- Ensures accurate grant and budgetary information is recorded, including CMIA funding information.
- Creates new Contract ChartFields that are reviewed, and the Grant Status is updated by the Agency GM Maintainer.
- Adds and updates grant ChartField values.
Role Functions
The following table describes what the Agency GM Processor does in each related Business Process and related workflows, if any. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
---|---|---|---|
Creating and Maintaining Grants | Adding or Modifying a Grant - FACTS Exempt | N/A | |
Creating and Maintaining Grants | Processing a Request for a ALN/CSFA Value | N/A | |
Monitoring and Closing Out Grants | Closing Out a Grant | N/A | |
Monitoring CMIA | Completing and Submitting the CMIA Spreadsheet Upload | N/A |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency GM Processor, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
---|---|---|
Agency GM Maintainer | SOD | User assigned the Agency GM Processor role should not be able to set the grant ChartField Status to Active or Inactive. |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The Agency Grant Viewer role is automatically assigned to the Agency GM Processor and does not require separate assignment.
- The Agency GM Processor creates new Contract ChartFields that are reviewed, and the Grant Status is updated by the Agency GM Maintainer.
Version History
Date | Revision Description |
---|---|
05/19/2025 | Original Version |