Agency KK Budget Maintainer
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Agency KK Budget Maintainer
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Role Description and Responsibilities
The Agency KK Budget Maintainer is the agency role responsible for the review, approval, or rejection of agency allotments; manage and resolve budget and cash exceptions; and the upload of allotment budget journals with the Inbound Budget Journal Spreadsheet. Role responsibilities include:
- Reviews, approves, or rejects budget journals manually online.
- Assists with spreadsheet upload and interface loads.
- Assists with the correction of edit check errors.
- Assists with researching and verifying budget allotments and revenue estimates loads.
- Assists with interface loads and errors.
- Manages budget and cash check exceptions.
- Submits the Override Request Form.
- Works collaboratively with DFS/A&A in response to override request form.
The Agency KK Budget Maintainer reviews, approves, or rejects allotment and revenue estimate budget journals with the Agency KK Budget Processor, Work collaboratively with the Agency KK Spreadsheet Upload Processor regarding spreadsheet uploads and any related errors, and submits Override Request Form to DFS KK Override Processor.
Role Functions
The following table describes what the Agency KK Budget Maintainer does in each related Business Process and related workflows. The table also describes the related Topic and Activity found on the Florida PALM Topics and Activities list.
Topic | Activity | Business Process | Related Workflow |
|---|---|---|---|
Managing Agency Budget Allotments or Revenue Estimates | Creating or Modifying an Allotment or Revenue Estimate – Online Manually or Spreadsheet Upload | 20.1.2 Manage Agency Allotments | KKW001 |
Managing Agency Budget Allotments or Revenue Estimates | Verifying Budget Allotments and Revenue Estimates Loads | 20.1.2 Manage Agency Allotments | KKW001 |
| Managing Agency Budget Allotments or Revenue Estimates | Managing the Correction of Edit Check Errors | 20.1.2 Manage Agency Allotments 20.1.4 Agency Estimated Revenue | KKW001 |
Managing Budget, Cash, and Invest Balance Exceptions | Managing Budget and Cash Check Exceptions | 20.1.2 Manage Agency Allotments | N/A |
Managing the Override Request Form | Initiating an Override Request Form | KKW002 | |
Managing the Override Request Form | Processing an Override Request Form | KKW002 |
Conflicts with Other Roles
The table below includes the roles that conflict with the Agency KK Budget Maintainer, including separation of duty (SOD) conflicts and system enforced restrictions. If an agency identifies a SOD conflict that cannot be resolved, the agency must submit justification and compensating controls to Division of Accounting and Auditing (A&A) to request an exception. A&A will review the agency’s submitted request to determine if an exception will be granted.
End User Role | Type of Conflict | Reasoning |
|---|---|---|
Agency KK Budget Processor | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Agency KK Spreadsheet Upload Processor | System Enforced Restriction | It is a standard practice for a processor not to approve their own transactions, thus the system enforces this restriction. |
Agency AP Processor | SOD | A user with the ability to create or update budget journals should not have the ability to enter, update or approve vouchers. |
Agency AP Approver | ||
Agency AP Spreadsheet Upload Processor | ||
Agency AP Retiree Voucher Processor |
Learning Path
This table shows the available learning materials for each of the Topics and Activities this End User Role will be assigned.
Topic | Activity | Learning Material |
|---|---|---|
Coming Soon |
Other Information
This section includes additional information about this role’s relationships to other roles.
- The KK Reporter and KK Viewer roles are automatically assigned to the Agency KK Budget Maintainer role and does not require separate a separate assignment.
Version History
Date | Revision Description |
|---|---|
05/19/2025 | Original Version |
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